Administrative support

Role Specific Information

Contributes to the day-to-day operational outcomes of the supply chain human resources team through process execution, data entry and the support and solutions to internal partners and vendors.

Job Description

Monday to Friday with occasional weekend flexibility needed

First shift with scheduling between 8 am and 4 pm

Seasonal Positions to possibly last till end of December 2024

ACCOUNTABILITIES

SUPPORT INTERNAL AND EXTERNAL BUSINESS PARTNERS

• Communicates with Distribution Centers, E-Fulfillment Centers and Corporate areas
• Ensures timely and appropriate responses to inquiries and questions in a professional manner, including drafting written responses to all levels of management, key resources and associates
• Delivers basic operational support and input, gathering information and resolving issues of limited scope
• Monitors cases for escalated inquiries or questions that need research or processing
• Escalates issues to Coordinator, Analyst or Team Leader

COORDINATES ADMINISTRATIVE SUPPORT WITH ACCURACY AND ATTENTION TO DETAIL

• Completes daily administrative tasks to support HR processes such as new hire documentation, on-boarding, absence management, Workday transactions, terminations, scheduling and timekeeping.
• Set up, maintain and audit relevant HR records such as timekeeping, attendance, pre-employment screenings, I-9s.
• Accurate recording of HR activity in HR systems
• Performs job duties with a high degree of accuracy and in a timely manner

INCREASE EFFICIENCY THROUGH PROCESS SUPPORT TO POSITIVELY AFFECT BUSINESS OUTCOMES

• Contributes to knowledge sharing within the Supply Chain HR network by providing feedback for process and technology improvements
• Provides efficient and accurate support to assist the Network in achieving goals
• Maintains, compiles and interprets data to produce / create records, reports, new forms and other correspondence utilizing various software programs
• Displays an attention to detail while pulling, categorizing and distributing information for business partners
• Supports HR initiatives such as Peak Hiring, Incentives, and projects
• Trains new teammates on our processes

QUALIFICATIONS

REQUIRED

• High School Diploma or equivalent
• Prior experience in Human Resources, Payroll, Scheduling or other Administrative field
• Ability to maintain confidentiality
• Ability to multi-task using multiple applications and technologies
• Proficiency in spreadsheet and computer navigation skills
• Basic reading and math skills
• Ability to work as part of a team and interact effectively with others
• Regular and prompt attendance
• Ability to multitask while adapting to fluctuating priorities

PREFERRED

• Minimum 1 year experience in Human Resources, Payroll or Scheduling
• Experience with time keeping systems (Kronos) and human capital management systems (Workday)

Last updated : 2024-10-18