Administrative Assistant (Tax Department)

Kovitz Shifrin Nesbit
Mundelein, IL Full Time
POSTED ON 9/30/2022 CLOSED ON 11/7/2022

Job Posting for Administrative Assistant (Tax Department) at Kovitz Shifrin Nesbit

Description

Kovitz Shifrin Nesbit, a northwest suburban midsize law firm located in Mundelein, IL is seeking a full time, Administrative Assistant for our Tax department. Must have strong organizational, interpersonal and communication skills. Must be comfortable working independently yet be a team player. Must be able to efficiently manage multiple projects and exercise good judgment in dealing with highly confidential matters. The hours for this non-exempt position are 9:00 a.m. to 5:00 p.m., Monday through Friday. 


• Preparing and distributing tax appeal invoice and denial letters.

• Managing Appeal Tax Website.

• Providing support to tax department for both assessment appeal and tax deed/take notice matters.

• Reviewing appeal documentation for accuracy.

• Scan and profile appeal documentation to iManage.

• Knowledgeable of Cook County Recorder of Deeds and the Cook County Assessor websites. 

• Obtaining PIN # from appropriate source. 

• Recommends procedural process changes to enhance operating efficiency.

• Prepares, updates and/or maintains assigned tax databases.

• Organizes and accurately inputs information into tax software and databases.

• Assist attorney with large document production projects, and related projects.

• Preparation of FOIA Requests.

• Work with multiple attorneys and clients.

• Drafts, transcribes, edits and files court documents and related correspondence.

• Timely follow-ups on various, related tasks.

• Any other duties as necessary or required.

Requirements

• General computer skills with a high comfort level with various software (Microsoft Office Suite, Access, iManage, Adobe Acrobat)

• Ability to learn specialized software of the firm

• Must be able to type more than 50 wpm with greater than 90% accuracy

• Strong organizational skills with an ability to multi-task

• Excels working in a team environment, with ability to work independently

• Attention to details

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