Description
Kovitz Shifrin Nesbit, a northwest suburban midsize law firm located in Mundelein, IL is seeking a full time, Administrative Assistant for our Tax department. Must have strong organizational, interpersonal and communication skills. Must be comfortable working independently yet be a team player. Must be able to efficiently manage multiple projects and exercise good judgment in dealing with highly confidential matters. The hours for this non-exempt position are 9:00 a.m. to 5:00 p.m., Monday through Friday.
• Preparing and distributing tax appeal invoice and denial letters.
• Managing Appeal Tax Website.
• Providing support to tax department for both assessment appeal and tax deed/take notice matters.
• Reviewing appeal documentation for accuracy.
• Scan and profile appeal documentation to iManage.
• Knowledgeable of Cook County Recorder of Deeds and the Cook County Assessor websites.
• Obtaining PIN # from appropriate source.
• Recommends procedural process changes to enhance operating efficiency.
• Prepares, updates and/or maintains assigned tax databases.
• Organizes and accurately inputs information into tax software and databases.
• Assist attorney with large document production projects, and related projects.
• Preparation of FOIA Requests.
• Work with multiple attorneys and clients.
• Drafts, transcribes, edits and files court documents and related correspondence.
• Timely follow-ups on various, related tasks.
• Any other duties as necessary or required.
Requirements
• General computer skills with a high comfort level with various software (Microsoft Office Suite, Access, iManage, Adobe Acrobat)
• Ability to learn specialized software of the firm
• Must be able to type more than 50 wpm with greater than 90% accuracy
• Strong organizational skills with an ability to multi-task
• Excels working in a team environment, with ability to work independently
• Attention to details
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