Intellectual Property Legal Secretary

Kutak Rock LLP has an opening for a full-time Intellectual Properties Legal Secretary in its Kansas City office. The primary responsibility is to perform secretarial duties for attorneys and paralegals.

DUTIES AND RESPONSIBILITIES:

• Monitors filing deadlines noted on docket reports for all US and foreign patent and trademark matters; assists with review/clearing of docketing and communicates details to Docketing Services
• Assists with Coordination of Incoming and outgoing file transfers
• Assists with the preparation and filing of patent applications, trademark applications, and related documents with the USPTO, and ensures legal documents are processed in a timely and efficient manner complying with USPTO regulations and deadlines
• Assist in the preparation of PCT applications and correspondence to foreign associates
• Handles client matters (when appropriate) through telephone and e-mail
• Uses Intapp Time (software package) for time and expenses
• Keeps record of attorney’s time and expenses and submits to Accounting Department in a timely fashion; recapping expense memoranda and other miscellaneous accounting projects as assigned
• Maintains work calendars by scheduling appointments, conference calls and other meetings
• Prepares travel, hotel and car arrangements by using the internet
• General office duties, such as preparing copies, printing e-mails and documents
• Prepares routine correspondence for attorneys and paralegals; creates reporting letters and legal documents
• Creates, maintains and organizes electronic files; maintains and organizes paper files; maintains client preferences and contacts within firm applications
• Must be flexible with hours when work demands
• Other duties as assigned

JOB SPECIFICATIONS:
Experience

• Advanced knowledge of Microsoft Word and Excel
• Excellent grammar and spelling skills
• History with quality control and fastidious attention to detail

Kutak Rock LLP is an Equal Opportunity/Affirmative Action Employer committed to sustaining a culturally and ethnically diverse working environment and to principles that promote inclusive practices. All qualified applicants receive consideration for employment without regard to race, color, creed, ancestry, national origin, religion, sex, age, marital status, domestic partner status, pregnancy, caregiver status, gender stereotyping, sexual orientation, gender identity, genetic information, AIDS/HIV status, handicap or disability, or status as a Vietnam era or special disabled veteran, or any other legally protected category. The firm will provide reasonable accommodation for individuals protected by Section 503 of Rehabilitation Act of 1973, the Vietnam Era Veterans’ Readjustment Assistance Act of 1974, and Title I of the Americans with Disabilities Act of 1990. Applicants requiring accommodation in the job application process should contact the Human Resources Department at 402-346-6000 or by emailing HRDepartment@KutakRock.com.

Job Type: Full-time