Office Manager

About us

LaCasse & Weston is a small business in Portland, ME. We are professional, agile and creative.

Our work environment includes:

• Modern office setting
• Casual setting
• Diverse type of work to support
• Near walking trails
• Free parking

Responsibilities:

• Facilitate a well-run office to ensure tasks are completed in a timely manner and customers are taken care of.
• Answer inbound calls to the office and facilitate action on all customer inquiries (phone, email, web).
• Ensure the office has the necessary supplies and is maintained in a professional manner.
• Perform a variety of clerical, administrative and accounting related duties.
• Process customer invoices and process vendor bills within QuickBooks.
• Ensure timely collection of all customer invoices and payment to vendors.
• Provide support in many areas related to ongoing projects.
• Provide executive support as needed regarding emails, customers, travel, and other items.
• Maintain files and directories to ensure data is easily accessible.
• Support HR type tasks such as onboarding of new hires and all activities associated with new hires.
• Provide support to engineers and project managers to ensure visibility to key activities, tasks, milestones and project profitability.
• Develop standard SOPs and checklists to ensure timely, consistent, and repeatable processes.

Qualifications and Skills Required:

• 5 or more years of related experience with a track record of success.
• Proven experience as an Office Manager, prior work in an engineering or manufacturing company is a plus.
• Excellent computer skills with proficiency in word processing, spreadsheets, and accounting software. QuickBooks experience is a plus.
• Thorough understanding of office equipment (e.g., photocopier, printers, phones, etc.).
• Strong communication skills, both written and verbal.
• Excellent problem-solving skills and the ability to deal with stressful situations.
• A positive, can-do attitude with the ability to be flexible to support the dynamics of the business.
• Self-starter with initiative to get involved and support where needed.

LaCasse and Weston provides equal employment opportunities to all applicants and employees without regard to race, color, religion (creed), gender, gender expression, sexual orientation, marital status, national origin (ancestry), age, disability, political affiliation, or military status.

Job Type: Full-time

Pay: $28.00 - $31.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Health insurance
• Paid time off
• Parental leave
• Professional development assistance

Schedule:

• Monday to Friday

Experience:

• Microsoft Office: 1 year (Required)
• Administrative experience: 3 years (Required)

Ability to Commute:

• Portland, ME 04101 (Required)

Ability to Relocate:

• Portland, ME 04101: Relocate before starting work (Required)

Work Location: In person

Salary : $28 - $31