Payroll specialist

Primary Function :

Under the direction of the Director of Finance / Comptroller and the Payroll and Benefits Manager, I perform payroll calculations and manage changes for processing while efficiently handling daily work pressures.

Responsibilities and Duties :

Payroll Management :

• Time Clock System Management : Managed and coordinated the time clock system, including setup, handling missed time, resolving punch discrepancies, and providing training.
• Employee Assignments : Processed and audited employee assignments for new hires, separations, transfers, and changes.
• Payroll Processing : Assisted in preparing, completing, and processing semi-monthly, monthly, district, and supplemental payrolls, including processing payroll for auxiliary staff.
• Payroll Software Utilization : Used payroll software to maintain payroll records and required reporting accurately and promptly.
• Timesheet Calculations : Calculated employee timesheets to determine leave taken, comp time, overtime, supplemental, and dock pay.
• Timecard Audits : Audited timecard calculations for accuracy and reviewed / inputted timecards manually and via electronic import into payroll software.
• Daily Balancing : Ran journal entries and balanced all entries daily.
• Leave and Dock Calculations : Determined employees who have used leave over the amount earned, calculated the dock amount, and entered absence deductions into payroll software.
• Compensatory Time Reporting : Ran compensatory time reports before payroll processing and made corresponding pay entries.
• Confidentiality Maintenance : Maintained employee confidence and protected payroll operations by keeping information confidential.

Benefits Insurance :

• Collaboration with Benefits Specialist : Worked with the Benefits Specialist to ensure timely deductions for insurance.
• Benefit Deduction Inquiries : Assisted with resolving benefit deduction inquiries.

Other Responsibilities :

• Professional Conduct : Demonstrated behavior that is professional, ethical, and responsible.
• Confidentiality : Maintained confidentiality in all aspects of the role.
• Role Model : Served as a role model for all district staff.
• Professional Development : Participated in approved professional development opportunities.
• Collaboration : Developed and maintained professional relationships with campus and department time card managers.
• Additional Duties : Performed other duties as assigned.

Knowledge and Abilities :

Knowledge of :

• Oral and written communication skills.
• Interpersonal skills, including tact, patience, and courtesy.
• Operation of computers and assigned software.
• Bookkeeping and payroll procedures.
• Accuracy in checking, posting, and counting.
• Familiarity with online accounting procedures and accounting software.

Ability to :

• Work independently with little direction.
• Establish and maintain cooperative and effective working relationships with others.
• Exercise initiative, make decisions, and maintain confidentiality.
• Communicate effectively both orally and in writing.
• Maintain regular and consistent attendance.
• Analyze situations accurately and adopt an effective course of action.
• Meet schedules and timelines.
• Plan and organize work effectively.
• Maintain a pleasant and helpful attitude when dealing with the public and school staff.

Education / Licenses / Experience :

Bachelor’s degree preferred. Three years of experience in a school district setting, with accounting or payroll experience preferred.

Working Conditions : Mental Demands :

Mental Demands :

Ability to concentrate on detailed work, solve problems, plan and organize activities, serve employees effectively, communicate verbally and in writing, and embrace new challenges.

Ability to maintain emotional control under stress.

Physical Demands / Environmental Factors :

Prolonged sitting, extensive use of a computer, and repetitive hand motions.

Last updated : 2024-08-15