Human Resources Specialist

JOB SUMMARY: 

This position is responsible for adhering to all compliance related to Human Resources and employee relations. This position supports the Human Resources department of Lakewood Country Club with special attention to employee needs. Position requires significant attention to detail, confidentiality, and time management as it reports to the Director of Human Resources. 

ESSENTIAL JOB FUNCTIONS: 

• Provides timely and respectful HR related service to Lakewood employees at all times.
• Sends onboarding paperwork through payroll platform.
• Assists with workflow to ensure all payroll transactions are processed accurately and timely.
• Maintain PTO accrual and process vacation/sick time in payroll.
• Maintain active and terminated employee files.
• Processes all applications and background checks.
• Coordinates new hire paperwork, schedules orientation and onboarding.
• Reviews onboarding documentation for I-9 compliance, payroll, and proper documentation
• Assists with processing of termination and COBRA Compliance paperwork.
• Processes background checks and employment verification on job candidates.
• Processes Employment and Wage Verification for current employees.
• Supports Director of Human Resources and Controller with Job Duties as assigned.
• Ensures employees, who are on a leave of absence (FMLA, Workers Compensation, personal leave, etc.), are kept up to date with important benefit related information. 
• Insurance Benefits and 401K Plan Administration
• Assist with Annual Benefits Open Enrollment
• Unemployment Claims Processing
• Maintain Employee Referral Program
• Maintain Discipline Log
• Maintains Club’s personnel files.
• Assists with selected recruitment and selection activities.
• Prepares internal and external position vacancy advertisements and announcements, including social media ads, the club’s website, club industry Internet job boards and college career services offices.
• Manages the flow of paper applications and the recruiting e-mail inbox.
• Schedules interviews and may interview prospective applicants in the absence of the HR Director.
• Plans and conducts applicable Club-wide training programs and benefits orientations as needed.
• Processes enrollments, changes, and terminations of participants in all benefit plans and programs.
• Assists employees with any benefit claim issues or concerns.
• Updates content on the human resources page of the Club’s website.
• Participates in developing department goals, objectives and systems.
• Follows all standards required by all applicable federal, state and other laws and regulations, and files all compliance reports with the respective federal and state agencies.

EDUCATION AND EXPERIENCE:

Requires a Bachelor's Degree in Human Resources supplemented by three (3) years of related experience or 5 years of work experience specializing in Human Resources, processing payroll, benefits, or related human resources duties; or an equivalent combination of education, training and experience that provides the required knowledge, skills and abilities.  (1) year of supervisory experience preferred. ADP experience preferred. 

SKILLS & ABILITIES:

This position requires the capability to understand and follow both oral and written directions as well as usage of correct grammar in written correspondence. Professionalism is required at all times. Must be able to communicate effectively with others, analyze and resolve problems, maintain effective working relationships, and interact successfully with employees and members. Specific Skills and abilities include, but are not limited to the following:

• Ability to analyze and interpret data, transcribing, or entering critical information.
• Computer proficiency in Microsoft Word, Excel, Power Point and Outlook.
• Understand how to interpret and follow business policies, practices, manuals, and procedures
• Excellent customer service skills required
• Proficient in time management, the ability to organize and manage multiple priorities
• Competent with interacting with various levels of management
• Ability to take direction well in a matrix type reporting structure
• Demonstrated ability to take initiative and effectively adapt to changes
• Recognizes emergency situations and notifies appropriately and takes appropriate action
• Demonstrated ability to use sound judgement and work independently with minimal supervision
• Strong analytical and problem-solving skills
• Ability to interpret and create excel spreadsheets, word documents, Power Point presentations, and calendar/email in Outlook
• Ability to take initiative and effectively adapt to changes
• Able to perform a large volume of duties, changing often from one task to another that are unrelated at times with interruptions and impending deadlines
• Performs well with frequent interruptions and/or distractions
• Basic math skills required
• Completes special project tasks as assigned by the Director of Human Resources.

PHYSICAL REQUIREMENTS:

Standing & Sitting: Both for sustained periods of time.  Walking: Walking from Building to Country Club may be required at times and walking to/from offices. Talking: Expressing, exchanging ideas, or taking instructions through spoken words. Close Vision & Long-Distance Vision required to perform job duties. Hearing: Ability to receive detailed information through oral communications and distinguish sound

Job Knowledge, Core Competencies and Expectations

• General knowledge of applicable employment laws and practices.
• Prior experience in administration of benefits and HR programs preferred.
• Skills in database management, record keeping and filing.
• Effective oral and written communication skills.
• Excellent interpersonal skills.
• Able to exhibit a high level of confidentiality.
• Knowledge of and ability to perform required role during emergency situations.

Licenses and Special Requirements: PHR or SPHR or SHRM-CP preferred.

Source: Hospitality Online

Salary : $24 - $0