Executive Assistant to the Director & Commission

Initial Posting Date: 09/09/2022 Application Deadline: 10/03/2022 Agency: Land Conservation and Development Department Salary Range: $4,618 - $6,802 Position Type: Employee Position Title: Executive Assistant to the Director & Commission Job Description: The Oregon Department of Land Conservation and Development (DLCD) is seeking a highly organized professional to be the agency’s next Executive Assistant. As part of DLCD’s mission, in partnership with community members and local governments, we foster equitable, inclusive, sustainable, and vibrant communities, while protecting our natural resources legacy for current and future generations. The primary purpose of this position is to assist the Land Conservation and Development Commission and to assist the Director’s Office. A day in the life. As executive assistant, you will: Often be the face and first point of contact for the director’s office. Manage commission meeting preparations, delivery, and wrap-up (Note: Commission meetings are offered in hybrid form and supported by IT). Track and communicate commissioner recruitment, confirmation, terms, travel, and logistics. Manage meetings for the advisory groups to the commission, such as the Local Officials Advisory Committee. Serve as part of a team to schedule meetings, events, and travel for the Director’s Office. What’s in it for you: Collaborate with a team of talented professionals who are passionate about the agency’s mission and priorities. Exposure and opportunity to learn about the big issues of the day – climate, equity, housing, and wildfires. Flexible work location, with a mix of remote and in-office work. 11 paid holidays per year and additional personal business time off. Comprehensive benefit package options. Diversity, Equity, and Inclusion One of DLCD’s foundational goals is to become a diverse, equitable, and inclusive agency that implements an equitable and inclusive planning program for Oregon. Efforts are supported by the State of Oregon Diversity, Equity and Inclusion Action Plan and an agency Diversity, Equity and Inclusion (DEI) Committee and Work Plan. We recognize that to successfully meet our mission and agency values, our commitment to racial equity, diversity, equity, and inclusion must be at the center of our work. DLCD values the lived and professional experiences of individuals from historically and currently underserved and under-resourced communities and honor our Government-to-Government relations responsibilities with Oregon’s federally recognized Native American Tribes. We are committed to building and sustaining an inclusive, belonging, and equitable working environment for all employees. Candidates with diverse racial, ethnic, and cultural backgrounds, language fluencies, lived experiences, and skillsets are encouraged to apply. The Benefits The State of Oregon offers a competitive and affordable health and benefits package, including excellent medical, vision and dental coverage, paid holidays off, and personal business leave, as well as paid and accrued vacation and sick leave. In addition to standard medical benefits and employee leave, the state also provides additional optional benefits, such as basic life insurance, short-term disability, long-term disability, and flexible spending accounts for health care and childcare expenses. After a qualifying period, new employees are enrolled in the Oregon Public Service Retirement Plan (OPSRP). State employees also have access to benefits like deferred compensation plans through the Oregon Savings Growth Plan and the Public Service Loan Forgiveness program. Join thousands of state employees who came for a job and stayed for a career! What We Are Looking For Four years of staff-level experience providing administrative support to management. The experience must include technical or analytical duties in the management of program goals and objectives; performing program or project planning; preparing, monitoring, or controlling budgets; or performing research and providing analytical information and/or recommendations used in management decision making. A Bachelor's degree in Business Administration, Management, Public Administration or a closely-related field may be substituted for up to two years of the required experience. Preference may be given to individuals with experience in a specialty area specific to the position opening. We’re Also Looking for: Interest in the work of DLCD and LCDC Professional-level communications, both written and verbal Demonstrated ability to protect confidential information A self-starter, anticipating meeting and event logistics Comfort using on-line tools such as Teams and Zoom Confidence interacting with senior-level public officials Excellent equity-driven internal and external customer service skills Positive peer relationships and/or leadership Lived or professional experience serving individuals from historically and currently underserved and under-resourced communities. Spanish language fluency. Individuals with fluency in other languages are also encouraged to apply. If you have these qualities, let us know! It’s how we will choose whom to move forward! Note: You do not need to have all of these qualities to be eligible for this position. Tips for Interested Candidates A cover letter and resume are required. Your candidate profile, cover letter, and resume are the perfect place to display your interest in the position and highlight the skills and experience you will bring, making you the best candidate for the position. Failure to attach a cover letter and resume may result in a candidate’s disqualification. Submissions are screened for consistency of information and communication skills at the professional level (attention to detail, spelling, grammar, etc.). Want to Know More? Let Me Help! The salary listed is the non-PERS qualifying salary range. If the successful candidate is a PERS participating member, they will have the base salary increased by 6.95% and pay the 6% employee contribution to PERS. Successful candidates who are not yet a PERS participating member, will receive the 6.95% pay increase and begin the 6% employee contribution upon participating in PERS. DLCD employees are eligible for step increases on an annual basis, up to the top of the classification salary range. This announcement is for one, full-time, Executive Assistant position - Please review the Classification and Compensation page for more details on the classification, or you may visit our website for information on the job offer process following pay equity. Prior to making a job offer, an internal pay equity assessment will be completed. The successful candidate’s professional experience and education will be compared to the state employee workforce performing work of a comparable character to determine appropriate placement in the salary range. Candidates new to state service typically receive a salary within the first half of the salary range. If you have questions about the job announcement, or need an alternate format to apply, please contact the Human Resources Manager, Taylor Sorgenfrie, at taylor.sorgenfrie@dlcd.oregon.gov | 971-718-6489 Applicants must be authorized to work in the United States. Applicants who require visa sponsorship will not be considered at this time. 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