What are the responsibilities and job description for the Project Manager position at Lane Office?
PROJECT MANAGER
Position Summary:
Lane Office, a leading New York-based office furniture dealer, and interior construction firm seek a Project Manager. The successful candidate will join a fast-paced and dynamic team and work cross-functionally with internal partners and management to ensure deliverables fall within the applicable scope and budget, and will be part of a collaborative culture.
Manages all aspects of a project from initiation to planning, execution, occupancy, and closeout. Works directly with customers to define project requirements and expectations. Analyzes and proposes solutions, assess risks, and tracks/ communicates project milestones through the project process to make sure customer remains informed and is happy with their new office space. Works efficiently with external project team (Architect, GC, Electrician, Data Vendors, etc.) to ensure the project runs smoothly from inception to completion.
To be considered for this position you should have 3-5 years of relevant experience, an understanding of standard industry software, and strong communication skills. Desire to work in a fast-paced entrepreneurial environment and take ownership of your work is a must.
Essential duties and responsibilities include but not limited to:
Oversees project implementation and execution through the completion of office build-out.
Oversees project implementation and execution through the completion of office build-out.
- Defines project scope by working with client and internal team to establish project-specific goals that meet client needs and ensure project success.
- Ensures project scope and specific deliverables are understood by all parties involved and maintained through to project completion.
- Develop a detailed project schedule, based on product lead times and construction timeline.
- Publish project schedule to the external and internal team, and track progress on a weekly basis.
- Manage project performance against goals, objectives, schedule, and milestones.
- Identifies and reports variances from the schedule, then drives corrective actions to maintain a critical path.
- Attends weekly OAC (Owner, Architect, Contactor), meetings for each project and reports pertinent updates and/or action items back to the internal project team.
- Facilitate project kick-off meetings, and weekly huddle meetings with the internal project team to ensure responsibilities and deliverables are communicated and understood by all.
- Develop scope of work for installation vendor.
- Obtain labor quotes and analyze for accuracy. Present both labor pricing and project management hour estimate to internal team
- Identify, manage and mitigate any potential project risks that could impact scope, schedule, budget, and/or quality.
- Implements change management process to assess change requests, make recommendations, secure client approvals, and issue change orders. Identify possible impacts of change requests on project scope and/ or schedule and communicate impact/ best path forward to client and project team.
- Manages coordination with Landlords and Property Managers to ensure insurance requirements are met, and building access is approved.
- Completes site verification to ensure conditions are conducive to and compatible with furniture delivery/ installation.
- Perform pre-installation site walk with the lead installer to ensure scope and specific deliverables are fully understood, including performance standards.
- Oversee furniture installation and provide detailed updates to the client.
- Complete punch walks with a client. Document publish and track punch items through to completion.
- Assumes complete responsibility for assignments and is accountable for ensuring projects are executed to the client’s expectations.
- Able to communicate and present strongly to the Executive level team within an organization.
- Maintain flexibility with work hours and travel as needed.
Requirements:
- Bachelor’s degree in business, marketing, or related field.
- Lead Team Meetings and attend all project meetings.
- Manage multiple projects in various stages and act as projects’ in-field foreperson.
- Be detail-oriented, organized, and have a ‘will do’ attitude.
- Coordinate with all trades and General Contractors.
- Contract furniture industry experience is a must.
- Demonstrate an understanding of team member responsibilities and be willing to ‘jump in’ when needed.
- Respond to, and be available, for all client requests.
- Excellent interpersonal skills.
- Proactive and professional work ethic.
- Strong Microsoft Office Skills.
- Core and CAP experience strongly preferred.
Compensation / Benefits:
- Competitive base salary.
- Bonus eligible.
- Extremely rich 401k employer match.
- Comprehensive healthcare coverage.
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