Accounting Clerk

Summary Description

Assist in the fair presentation of the financials of the company, implement controls to ensure compliance, and complete the activities necessary to accomplish these goals. Process and pay vendor invoices with a computerized accounting system. Assist other accounting personnel with their duties.

Key Results Areas:

• Prepare daily bank deposit and cash report.
• Maintain cash receipts spreadsheets.
• Prepare and post general ledger entries.
• Maintain receivables controls, post payments, and reconcile statements.

Major Duties and Responsibilities:

1. Department Operations

• Prepare daily bank deposit and cash report.
• Reconcile and replenish safe and petty cash.
• Maintain receivables controls, post payments, and reconcile statements.
• Run and reconcile bank reports daily
• Post manual journal entries of transfers between bank accounts, loan activity and HD gift card activity
• Prepare and post month end accounts receivable entries to internal accounts
• Record retail contract funding, apply to appropriate invoices and related adjustments, if any
• Maintain various cash receipts spreadsheets daily
• Reconcile cash receipts spreadsheet entries to bank report entries
• Complete end-of-month accounts receivable reports
• Enter intercompany payable invoices
• Record check, ACH or wire payments and apply to open invoices
• Maintain HD ecommerce spreadsheet and record HD ecommerce invoices & credits
• Enter vendor invoices for payment, including obtaining proper approval for payment.
• Code invoices with appropriate general ledger code and enter into the computer payable system.
• Match invoices to purchase orders and/or receiving reports.
• Respond to vendor inquiries as necessary.
• Send service/sales history reports to Abbott & Associates as necessary.
• Cross train in all areas of accounting department.

1. Customer Service

• Develop and maintain a good working relationship with all employees.
• Establish harmony and teamwork among departments.
• Greet internal and external customers immediately, in a courteous and friendly manner.
• Handle telephone transactions quickly, and courteously.

1. Other Duties – As Assigned         

Supervisory Responsibilities: - None

Commitments:

• Treat all employees and customers fairly, courteously, and with dignity.
• Model superior customer service behavior for all personnel by maintaining positive relationships with customers, employees and owner(s).
• Be honest and fair in all business dealings.

Qualifications and Job Requirements:

• High school diploma
• Two years of Accounting/Accounts Receivable experience.
• Knowledge of Microsoft Excel, Word and Outlook
• Must possess a positive attitude, excellent communication skills and show enthusiasm for the products we sell.
• Ability to read and comprehend instructions and other information accurately.
• Ability to manage time and demands professionally as well as personally.
• Will be trained on dealership computer systems and documents.
• Knowledge of office equipment and experience with computer systems.
• Demonstrate the ability to type 50 words per minute and use a 10 key calculator by touch.
• Must maintain a professional appearance and a well-organized work area.

Physical Demands:

• Occasionally required to lift 40 lb. of material.
• Occasionally required to bend, stoop, crouch, and reach.

Working Conditions:

• Work at a desk in an office setting for most of the shift.
• Spend several hours a day analyzing dealership records, posting accounts, and performing other types of paperwork. 
• Frequently works on a computer or doing other “close vision” work.