Executive Assistant

Executive Assistant 

Main Points

• 3-4 month temporary position
• Pay: 40-44/hr.
• Must have experience supporting C-level executives

ROLE OBJECTIVE:

• Provide and lead support to both internal and external parties with a high level of professionalism and in a manner that reflects positively on the organization.

KEY RESPONSIBILITIES:

• Manage sensitive matters with a high level of confidentiality and discretion especially decisions directly impacting the global operations of the company.

• Sustain a daily calendar of meetings and events.

• Prepare Word, Excel, PowerPoint presentations, agendas, reports, special projects and other documents in support of objectives for the organization.

• Arrange travel and accommodations for executives. Prepare expense reports.

• Screen incoming telephone calls; take and deliver accurate messages; respond to requests by gathering and providing information and referring non-routine calls to the appropriate staff.

• Excellent communication and time management skills; proven ability to meet deadlines.

• Ability to function well in a high-paced environment; performs additional duties as assigned by executives.

• Draft and prepare correspondence for internal announcements, board meetings, and organizations that the executive is involved with

• Manage the Executive's contacts

• Assist in preparing and managing presentations and decks.

• Be responsive to emails/texts/phone calls, with contact outside normal business hours

• Welcome the Executive’s guests by greeting them, in person or on the phone; answering or directing inquiries. 

• Use discretion, confidentiality, and good judgment to handle C-Level matters.

• Represent the company and the Executive in a positive light through great follow-through skills and sound judgment.

• Conserve the Executive's time by reading, researching, collecting and analyzing information as needed, in advance. 

• Complete adhoc projects as assigned – such as personal events and/or family needs.

• Organize complex calendars and schedules; resolving any scheduling issues

SKILLS AND QUALIFICATIONS:

• Bachelor's degree required

• 5 years of related experience required in working in an executive assistant role supporting C-Level executives.

• Advanced Proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint)

• Ability to communicate effectively and professionally.

• Flexible hours as dictated by the needs of business for projects and meetings.