Accounts Payable

JOB DESCRIPTION – Accounts Payable Assistant

Date: 3/22/2022

Position: Accounts Payable Assistant Dept: Administration

Location: Portland ME Reports to: Accounts Payable

Travel required (% of time): 0 – 10%

LeRoux Mission

LeRoux Associated Stores is in business to sell a good, better, best selection of housewares, gourmet food products and domestics by providing our customers selection, value, education, a high level of customer service & entertainment in a visually stimulating, welcoming and comfortable environment.

Overview of Position

This position works with the buyers and accounts payable on a variety of accounting and clerical tasks for multiple store locations in a casual, collaborative and fast-paced environment. This position is based in Portland, Maine. Full-time, year-round job

Duties and Responsibilities

• Reconcile vendor invoices with receivers in Counterpoint retail software from checked-in shipments from multiple LeRoux locations and prepare them to be paid in a timely manner.
• Request credits for damages and discrepancies
• Interpret invoices in multiple formats from a wide variety of vendors
• Apply outstanding and applicable vendor credits
• Follow up with receiving in various locations with any quantity discrepancies between receivers and invoices not noted and resolve
• Communicate with vendors regarding missing invoices and follow up on vendor inquiries
• Communicate with buyers about cost changes or cost discrepancies
• Review and reconcile monthly vendor statements
• Assist accounts payable with sorting and filing responsibilities
• Other duties as needed

Qualifications / Experience Required

Detail oriented candidate is a must, will train the right person

Qualifications / Education

Bachelor’s Degree or equivalent required; or commensurate experience

Qualifications / Required Knowledge

Experience with Microsoft word, outlook, and excel; some experience with bookkeeping software a plus

Qualifications / Skills and Abilities

• Attention to detail
• Organized and detail oriented, with strong proficiency with numbers
• Ability to prioritize and organize tasks
• Strong oral and written communication abilities; provide clear written communication with vendors and coworkers
• Ability to work with discretion to private business information
• Proven ability to perform accurately, ethically, and in a timely manner

Qualifications / Physical Requirements

• Ability to work at a computer 8 hours per day under fluorescent lighting
• Ability to use stairs, occasionally bend, lift and kneel.
• Use standard office equipment like phones, filing cabinets, scanners, copiers and fax machines
• Occasionally lift up to 25 pounds
• Current Covid vaccination required

Job Type: Full-time

Benefits:

• 401(k)
• 401(k) matching
• Employee discount
• Health insurance
• Paid time off

Physical Setting:

• Office

Schedule:

• Monday to Friday

Supplemental Pay:

• Bonus pay

COVID-19 considerations:
updated covid-19 vaccinations for all staff

Ability to commute/relocate:

• Portland, ME 04101: Reliably commute or planning to relocate before starting work (Preferred)

Education:

• Associate (Preferred)

Work Location: One location