What are the responsibilities and job description for the Event Coordinator position at Level 8 DTLA?
PositionSummary
TheEvent Coordinator is responsible for the promotion and sale of venue spacesalong with food and beverage offerings.
Dutiesand Responsibilities:
- Research markets to identify opportunities for events (Sales/Cold Calls)
- Attend weekly offsite networking events for solicitation of new business with Event Managers
- Assist in hosting monthly on-site networking events for maintenance of current relationships and development of new relationships with Event Managers
- Assist in developing new and maintaining current relationships with local hotels sales team to generate business with Event Managers
- Answer events department phone lines and filter incoming leads.
- Input all leads into TripleSeat ie: location hold, client contact information, etc.
- Create event inquiries and contracts following department parameters.
- Create and update all contracts and BEOs as requested by client.
- Create daily custom menus for all events.
- Assist and oversee day of event set up and logistics if necessary.
- Charge Event deposits via TripleSeat for all contracts
- Maintains cleanliness of front-of house areas, and the entire venue.
- Protects establishment, guests, and employees by adhering to the Department of Health and company sanitation standards are followed.
- Possess strong written and verbal communication skills.
- Must be organized, self-motivated, and proactive with a strong attention to detail.
- Updates knowledge by participating in staff training opportunities.
- Portrays a positive and professional attitude.
- Works as part of a team and provides help and support to all employees.
- Maintain professional appearance standards as directed in the Employee Handbook.
- Anticipates and accommodates the needs of guests while providing professional and exceptional service to ensure guest satisfaction.
OurIdeal Candidate:
- Bachelor’s Degree
- 1-2 years of experience in Events, PR or Marketing
- Proficiency with Microsoft Office (Microsoft Excel, Word, PowerPoint & Teams)
- Enthusiastic, organized, responsible, willing to learn, ability to multitask, organized.
- Proven ability to meet deadlines.
Thisis not necessarily an exhaustive list of all responsibilities, requirements orworking conditions associated with the job. The Company reserves the right tomake changes to the above job description and all other duties assigned.Nothing herein shall restrict management’s right to assign or reassign tasks,duties, or responsibilities to this job at any time. We are an equalopportunity employer and value diversity and inclusion.
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