What are the responsibilities and job description for the Billing Specialist position at LHH?
Job Title: Billing Specialist
Location: Secaucus, NJ
Type: Temp-to-Permanent, Full-Time
Compensation: $62,000 - $65,000
Job Description:
The Billing Specialist will play a critical role in managing the revenue cycle by ensuring accurate and timely billing processes while effectively managing accounts receivable activities. The ideal candidate will possess a strong background in billing operations with a focus on maximizing cash flow and minimizing outstanding balances. Additionally, they will demonstrate proficiency in accounts receivable management, including collections, reconciliations, and reporting. The Billing Specialist will be responsible for processing and delivering invoices to customers as quickly and accurately as possible to ensure expedited payment. This individual will collaborate with the Controller, fellow accounting team members, and others to help maintain the financial health of the organization. This is a fast-paced and demanding role with high visibility within the company.
Key Responsibilities:
- Perform all aspects of the billing process, including the preparation, review, and distribution of 400-600 invoices per month to clients/customers while following all company guidelines and processes.
- Ensure accuracy and completeness of billing data, including contract terms, customer contact information, pricing, billing schedules, and complete documentation (inspection reports, PO, etc.).
- Collaborate with internal and external stakeholders to resolve billing discrepancies or issues in a timely manner, including processing any customer credits and invoice corrections.
- Monitor and maintain customer portals for invoices in progress and acceptance of submitted invoices.
- Maintain accurate records of billing and payment activities in the accounting system.
- Monitor accounts receivable aging reports and follow up on outstanding balances to ensure timely collection of payments.
- Provide regular updates and reports on accounts receivable and billing performance to management.
- Support integration activities including account and customer set-up.
- Deliver superior customer service while responding promptly to billing inquiries via phone and email.
- Identify opportunities for process improvements and efficiency enhancements in billing and accounts receivable operations.
- Perform additional duties and tasks as assigned by management to support the overall objectives and needs of the finance department and organization.
- Assist with month-end closing activities, including account reconciliations and financial reporting.
Requirements:
- Bachelor’s degree in accounting, finance, or related field preferred.
- Minimum of two (2) years of experience in accounts receivable, billing, or related financial role.
- Proficiency in accounting software (e.g., ServiceTrade, Salesforce, Sage Intacct) and advanced knowledge of Microsoft Excel.
- Experience with accounts receivable processes, including invoicing, collections, and reconciliation.
To Apply:
Please email christine.kiernan@lhh.com your resume for immediate consideration.
Salary : $62,000 - $64,000
