Executive Assistant

Job Title: Executive Assistant to the CEO

Location: San Mateo, CA

Pay Rate: $37-42/HR

Company Overview: Join a dynamic company that offers a diverse range of consumer and business-focused services including e-commerce, e-reading, travel, banking, securities, credit card, e-money, portal and media, online marketing, and professional sports. We are committed to innovation and excellence, driving growth and success in multiple sectors.

ob Description:

We are seeking a highly organized and proactive Executive Assistant to support our CEO in San Mateo. The ideal candidate will be a master of multitasking, with the ability to manage complex schedules, handle confidential information, and communicate effectively with internal and external stakeholders. This role is critical in ensuring the smooth operation of the CEO's daily activities and enabling the CEO to focus on strategic initiatives.

Key Responsibilities:

• Calendar Management: Coordinate and manage the CEO's complex calendar, including scheduling meetings, appointments, and travel arrangements. Ensure timely reminders and handle any rescheduling needs efficiently.
• Communication: Act as the primary point of contact between the CEO and internal/external stakeholders. Manage correspondence, including emails, phone calls, and mail, ensuring prompt and appropriate responses.
• Meeting Coordination: Prepare and organize materials for meetings, including agendas, presentations, and minutes. Attend meetings as needed to take notes and follow up on action items.
• Travel Arrangements: Plan and coordinate domestic and international travel itineraries, including flights, accommodations, and ground transportation. Ensure travel plans align with the CEO's schedule and preferences.
• Document Management: Handle confidential documents and files, ensuring proper organization and accessibility. Assist with the preparation and editing of reports, presentations, and other documents.
• Event Planning: Assist in planning and organizing company events, executive off-sites, and other special projects as needed.
• Office Management: Oversee the daily operations of the CEO's office, including managing office supplies, equipment, and facilities. Ensure a professional and welcoming environment.
• Project Support: Provide support on various projects, conducting research, gathering data, and preparing reports as needed. Collaborate with different departments to ensure project success.
• Ad-hoc Tasks: Perform additional duties and responsibilities as required to support the CEO and the executive team.

Qualifications:

• Experience: Minimum of 5 years of experience as an Executive Assistant, preferably supporting C-level executives.
• Education: Bachelor's degree or equivalent experience required.
• Skills:
• Exceptional organizational and time-management skills.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
• Ability to handle sensitive and confidential information with discretion.
• Excellent interpersonal skills and the ability to build relationships with stakeholders at all levels.
• Proactive problem-solver with the ability to anticipate needs and take initiative.