Office Admin

Office Administrator

Location: Atherton, CA

Schedule: Onsite

Hours: 8:30 AM – 5:00 PM, Monday - Friday

We are seeking a temporary Office Administrator to provide front desk and administrative support while our current staff member is on PTO. This role is critical in ensuring smooth daily operations and maintaining a professional environment. The ideal candidate will be punctual, organized, and adept at managing multiple responsibilities in a fast-paced setting.

Key Responsibilities:

• Phone Management: Answer and manage a high volume of phone calls, direct inquiries, and provide information efficiently.
• Vendor Management: Coordinate with vendors, ensuring smooth communication and timely services.
• Guest Greeting: Welcome and direct guests in a professional and courteous manner.
• Customer Service: Provide exceptional service to all visitors and callers, ensuring their needs are met with a positive attitude.
• Workspace Management: Maintain a clean, organized, and professional reception area and office space.
• Administrative Support: Assist with general office tasks as needed, including filing, data entry, and document preparation.

Requirements:

• Excellent Communication Skills: Strong verbal communication and interpersonal skills.
• Time Management: Ability to manage tasks efficiently and prioritize responsibilities.
• Punctuality: Must be reliable and on time each day to ensure seamless office operations.
• Customer Service Experience: Previous experience in a front desk or customer-facing role is preferred.
• Attention to Detail: Strong organizational skills and attention to maintaining a tidy work environment.