Grants Administrator

Your job in the department is to . . . 

Provide administrative and technical guidance and support for managing the ARPA grant projects and other grants administered by the County Administrator and Lincoln County Board of Commissioners. 

Your job also involves . . .

Providing information to the general public and receiving and directing visitors to appropriate departments for information. Perform administrative tasks to the Lincoln County Board of Commissioners and staff in the BOC office. Maintain Confidentiality. 

Minimum Education Level

Associates and/or Professional Certification

Specifics:  business administration (or a related field) preferred.

Minimum Experience Level

Two- Three years 

Specifics: Experience in managing grants, records keeping.

Substitution Note: Any satisfactory combination of experience and training which clearly demonstrates the ability to perform the above-described duties, as determined by the BOC. 

Other Licenses

Other License required

Specifics: The ability to become a State of Oregon Notary Public.

Knowledge of:

• Appropriate grants management software or ability to learn applicable software.
• Knowledge and understanding of proposal and grant writing procedures and requirements. 
• Budget policies/procedures. Knowledge of methods/procedures for research/statistical analysis and ability to apply them. 
• Specialized knowledge including policies, procedures, and regulations of major federal and state funding agencies, as well as grant accounting procedures.
• Possess a thorough knowledge of public relation skills and relationship building techniques. 
• The structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar required in the preparation of business documents including a variety of legal documents.  
• Public meetings, minutes, and records requirements.

Skill or ability to:

• Specialized abilities include ability to plan, organize, coordinate and perform the functions of grant administration from a variety of sources. Ability to research and evaluate the policies of funders and to develop creative solutions. 
• Build strong relationships with the finance department, external agencies, and funders. 
• Respond quickly and effectively to the needs of project staff and to ensure compliance at all levels. 
• Communicate for County to funding agencies in a professional manner and to resolve problems with Program Director. 
• Project management skills and the ability to resolve complex problems and issues. Information research skills. Possess advanced verbal, written and interpersonal communication skills. Ability to present effectively to small and large groups.
• Advanced analytical, evaluative, and objective critical thinking.
• Convey information, ideas, and facts both orally and in writing to supervisors, colleagues, and individuals, inside and outside the county, using language and a format the audience will best understand.   
• Utilize computers and other technology to communicate in written and verbal forms (e.g., word processing, texts, emails, spreadsheets, department-specific software).
• Effectively relate well with others, including supervisors, colleagues, and individuals inside and outside the county. Exhibit a professional manner in dealing with others and working to maintain constructive working relationships.  
• Take personal responsibility for the quality and timeliness of work. Show up to work on time, and follows instructions, policies, and procedures. Meet productivity standards, deadlines, and work schedules.

WORKING CONDITIONS

Job Conditions: Hybrid: In office and work from home possible. 

Work Location: Lincoln County 

Travel: Infrequent travel required inside and outside of Lincoln County for grant related training and meetings.

PHYSICAL DEMANDS

The physical demands are typical of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical capability to handle high mobility demands and complex personal interactions.

• Physical Ability: Tasks involve the ability to exert very moderate physical effort in light work, typically involving some combination of stooping, kneeling, crouching and crawling, and which may involve some lifting, carrying, pushing and/or pulling of objects and materials of moderate weight (12-20 pounds).
• Sensory Requirements: Some tasks require visual perception and discrimination. Some tasks require oral communications ability. Some tasks require the ability to perceive and discriminate sounds.
• Environmental Factors: Tasks are regularly performed without exposure to adverse environmental conditions, such as dirt, pollen, odors, wetness, humidity, rain, fumes, temperature and noise extremes, machinery, vibrations, electric currents, traffic hazards, animals/wildlife, toxic/poisonous agents, violence, disease, or pathogenic substances.
  
  

REASONABLE ACCOMMODATIONS

Lincoln County is committed to providing reasonable accommodations as required by the Americans with Disabilities Act (ADA). This job description indicates, in general, the nature and levels of work, knowledge, skills, abilities, and essential functions expected of the position.   Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential functions. 

Salary : $59,462 - $63,083