The Linux Foundation is the organization of choice for the world’s top developers and companies to build ecosystems that accelerate open technology development and commercial adoption. Together with the worldwide open source community, it is solving the hardest technology problems by creating the largest shared technology investment in history.
Today, the Linux Foundation has over 2,000 corporate members from over 41 countries, including every single one of the Fortune 100. The Linux Foundation has proudly created over $54B in shared technology value since its inception.
We’re looking for a highly-organized and results-driven Senior Event Coordinator to join our team, working with our Event Services group producing dozens of global B2B conferences and events (in-person, hybrid and virtual) for audiences ranging from 50-20k attendees on behalf of our internal clients, ie Linux Foundation Projects. This position reports to the Event Manager and provides support for all activities related to event planning and execution. It also provides valuable operational coordination within the event team and works closely with internal and external stakeholders, sponsors, and third-party vendors to coordinate event logistics.
What You Will Work On
Coordinate event logistics including attendee communications, website management, registration support, childcare, diversity scholarships, attendee swag/merchandise, and security, with additional opportunities to assist with food and beverage, AV, room blocks, signage, space planning, offsite receptions, and more
Manage 3rd party/sponsorship events for internal clients including confirming sponsorship levels, finalizing booth details, placing orders, staffing, ordering marketing materials and swag, etc.
Work closely with internal cross-functional teams for successful execution of events and to meet event goals and objectives
Manage individual budget lines, with focus on negotiation to reduce costs and get the most bang for the buck and keeping event under budget Partner with other members of the events team to collaboratively execute full events
Copywriting and proofreading for event materials including website, signage, conference guide, email newsletters, and event services client pitches
Work with external vendors on the creation and timely delivery of conference materials where related to responsibilities
Provide customer support to attendees and other event stakeholders pre-event and onsite
Maintain project tracking tools, ensuring up to date status and adhering to deadlines
Handle additional responsibilities assigned by the Event Manager
BS/BA degree and minimum 2 years of event management experience, preferably in B2B conference planning or hotel/venue convention services
Strong project management skills, including planning, scheduling and communication
Flexibility to adapt to changing priorities and new challenges
Positive attitude and willingness to learn
Detail and deadline-oriented
Collaborative, able to work easily with a team
Commitment to improving the processes that you manage
Must have the ability to manage multiple projects/events in a fast-paced, multi-faceted, creative environment and must be able to work well under pressure
Meticulous organizational abilities and concise and effective verbal and written communication are required; high attention to detail
Previous experience and/or desire to work remotely; ability to manage tasks, time and schedule with limited supervision
Ability to adapt to challenges and opportunities with a solution-oriented perspective; excellent strategic thinking and critical reasoning skills
Creative, positive energy, self-directed, amiable, and composed under pressure; helpful and humble
Client services and hospitality mindset
Strong computer experience - proven ability to pick up new programs and software quickly
Requires overnight and weekend travel, both domestically and internationally, up to 30%
Skills That Are A Plus
Copywriting, editing and/or proofreading skills
Prior experience with Google Docs, Wordpress, Salesforce, Cvent, and Asana
Virtual event experience
Previous experience working remotely
Perks
Competitive salary
Work with a respected, high performing team that works collaboratively and supports each other
Travel around the world
Outstanding health benefits
Unlimited PTO
100% 401k match (up to IRS limit)
Work from home, forever!
‘Flex Fridays’
And more!
This position requires overnight and weekend travel to events both domestically and internationally (~30%). As our in-person events require COVID-19 vaccinations for participation, the position requires proof of COVID-19 vaccination. This position is remote, and is open to applicants who can work North America time-zone standard business hours. In order to be qualified for employment in this role, final candidates must comply with the vaccination requirement or receive an approved accommodation.
The Linux Foundation is an all-remote-work organization that hires world-class talent. We are as passionate about providing a flexible and supportive work culture as we are about open-source software. Collaboration is in our DNA, and we pride ourselves on being able to work closely together while not being tied to an office. We offer exceptional benefits - e.g., top-of-the-line healthcare, unlimited PTO, Flex Fridays, and a 100% 401k match (up to the IRS-defined limit per year).
The Linux Foundation is an Equal Opportunity Employer. We value diversity and encourage
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