Finance & Logistics Coordinator, Lipscomb Missions

Job Related Skills

• Detail oriented with strong organizational instincts
• Excellent verbal and written communications skills
• Ability to learn new systems quickly
• Ability to manage multiple ongoing databases and projects
• High initiative individual with excellent problem solving skills
• Exceptional proficiency with Excel and Google Sheets
• Ability to take instruction and work as a member of a team
• Values consistency, able to uphold policies and procedures without bias
• Deep commitment to confidentiality and operates with the highest level of integrity

General Responsibilities

• Receive, process, and reconcile all donations and payments for the Missions Development Fund and Student Missions Fund - nearly 10,000 gifts annually with the majority of donations being between the range of $25-$150
• Correspond with students, volunteers, campus partners and host partners in relation to fundraising, budgets, expenses, and other financial-related matters
• Manage and reconcile the primary missions credit card to purchase airfare, transportation, lodging, and other expenses for student mission teams
• Serve as the primary liaison to travel agencies, airlines, and accommodation providers
• Potential for on-call, 24/7 availability during heightened mission seasons (Spring Break, Summer timeframes) in regards to last-minute or emergency-related financial transactions or changes in accommodations and airfare
• On rotation for the incident management team (IMT) while teams are on the field
• Maintain regular interaction and serve as primary liaison for Lipscomb Missions with the Business Office and Advancement Services
• Assist with Missions-related events and campaigns, which may occasionally include after-hours or weekend events
• Serve as a missions liaison to advancement for the Day of Giving campaign
• Other duties as assigned, relating to finance and logistics

Financial Processing

• Required training in Lipscomb Missions/Lipscomb University financial systems (GoMethod, Pushpay, CNF, etc.)
• Record offline donations and payments into GoMethod financial rosters
• Process and record missions expenditures, including but not limited to employee VISA statements, student and employee reimbursements, interdepartmental expenses and payments for airfare, lodging and supplies
• Process and track journal entries, cash advances and wire transfers
• Track financial commitments and manage potential account holds
• Properly allocate and code donations, payments, and expenses to interdepartmental partnership funds (Peugeot Center for Engineering, Business as Mission, College of Pharmacy and Health Sciences, Athletics, Lipscomb Academy, etc.)

#CB