Record Keeper - CEI

Title: Construction Record Keeper                                           

Division: CEI                      

LJA recognizes that our success depends on the quality of the people we hire. We are currently seeking highly talented individuals that take pride in their work, function exceptionally well in team environments, and contribute to the overall success of the company. As a 100% employee-owned company, we promote an entrepreneurial spirit that helps drive the bottom line and the long-term professional and financial success of our employees. With more than 50 office locations, LJA is growing and ready for talented people to help us build our future.                       

Maintains construction project records and processes related paperwork; reviews and modifies contract documents to reflect changes to original agreement; monitors records to verify compliance with state and federal laws and determines payments due contractor for work completed. Work requires co-locating with construction inspection staff at project office including contact with contractors.

General Responsibilities:

• Attend pre-construction meetings to dialogue with contractor's bookkeeper on record-keeping procedures.
• Monitor contractors' compliance with federal requirements related to Equal Employment Opportunity and wages.
• Monitor On-the-Job Training program and Disadvantaged Business Enterprise and Small Business Enterprise programs; submits required reports.
• Prepares and submits monthly and final estimates; checks calculations against work log and estimate form to verify work is completed before payment is made.
• Processes change orders, supplemental agreements and extra work orders.
• Sets up file and documentation system for each construction project within assigned area.
• Performs other job responsibilities as assigned.
• Scans and maintains project records in electronic database.
• Develops and follows processes to ensure contract compliance per FHWA and TxDOT contract requirements.

Required Education:

• Associates Degree preferred, High School Grad or Equivalent in general high school studies or experience in industry

Required Experience:

• 1 year in Construction record keeping, accounting (Experience can be satisfied by fulltime or prorated part time equivalent)
• No supervisory experience required
• Related College education or relevant technical training may be substituted for experience on a year per year basis
• Communicate effectively
• Equal employment opportunity guidelines
• Contract development and oversight
• DBE and SBE programs
• Reading and interpreting applicable plans, schematics, specification and maps
• Preparing and maintaining confidential and sensitive records, files and reports
• Using computers and applicable programs, applications and systems