Coordinator

COORDINATOR – CONSTRUCTION/ELECTRICAL CONTRACTOR

We are a local electrical contractor & service provider that is looking for an experienced coordinator. The ideal candidate will be a go-getter with a team player attitude. We are looking for a long-term employee who intends to grow with this company. This position needs an individual that is ready to tackle any challenge placed before them.

The coordinator is responsible for ensuring the integrity of all project’s information throughout the project’s lifecycle from proposal requests to project closeouts in both our residential and our contracts division. The person in this position will need to capture and manage information from our staff to our customer. The coordinator is responsible for keeping our systems current and reflective of actual job status. This role will need to transition often from corporate level communications while working with project managers and superintendents to good ol’ fashion customer service while working with our very loyal residential customers.

Responsibilities:

RESIDENTIAL

· Primary office contact. Responsible for answering and fielding calls (most calls are specifically for the person in this position)

· Scheduling and dispatching of all Residential Techs and their helpers

· Coordinating with the Field Manager on scheduling the techs and sending a schedule report daily.

· ​Pulling permits – may include reimbursable usage of personal vehicle

· ​Coordinating inspections

· ​Working with the Warehouse Manager/Field Manager on ordering material and stocking the warehouse for what is needed for jobs.

· ​Entering data into Foundation to get an accurate job costing of each project.

· ​​Making sure all Residential/Property Management department techs have what they need for the field via communication with techs and management

· ​Maintaining LMS' web page or coordinating with the graphic designer on maintaining and updating monthly

· ​Managing and maintaining all advertisements for LMS

· Ensuring all paperwork and statuses are received from field staff, daily.

· Provide customers job status via phone calls, emails

· ​​Processing all A/R invoicing for the Residential/Property Management Department, immediately upon job completion.

· A/R Aging follow up weekly & payment collecting

· ​Typing up Residential estimates & following up weekly for status.

· ​Working with the Field Manager to maintain an organized work environment both in the office & the field.

· Entering Timecards

· ​Working with and assisting the other office staff and managers when needed

CONTRACTS

· Support multiple simultaneous projects

· Set up job folders & assist Controller to Process Contracts

· Coordinate the Procurement of Permits & City Business License

· Create and Maintain Project Form Templates (equipment lists, contact lists, etc.)

· Gather documents, cost data to process, submit and track Change Orders

· Open vendor job accounts.

· File Preliminary Lien

· Request vendor releases and maintain A/P for contract jobs

· Obtain and Maintain Certificates of Insurance for Subcontractors & be the company point of contact for all certificate of insurance needs

· Obtain Quotes from Vendors and Subcontractors when requested.

· Issue Purchase Orders when requested

· Maintain document control of all project related documents

· Under the direction of Project Managers, conduct light research on projects as needed

· Project Tracking: Materials, Change Orders, Submittals, RFI's (maintain all logs)

· Project Closeout Documentation and Job Start Packages.

· Coordinate with Site Superintendent(s), subcontractors, property managers, client vendors, equipment and/or other entities: Building department, architect, engineers, etc. as needed

· Consistent and frequent communication (phone, email, in-person) with field management relative to the project status.

· Track daily contract staff with cost codes for payroll and job costing purposes.

Qualifications & Skills:

Candidate must be proficient at the following:

• Microsoft Office Suite
• PDF conversion and editing
• Excellent verbal and written communication
• Typing 45 wpm
• Solid problem solving and independent thinking skills
• General Knowledge of office practices and office equipment, not limited to, but including multi-line phones, computer, printers, scanners.
• Excellent attention to detail
• Strong ability to prioritize and multitask

Preferred qualifications:

· Foundation Accounting Software (Or similar)

· Experience with permits & business license

· Experience working in a construction office, electrical industry highly preferred

· Prior coordinating/route management/dispatching experience highly preferred

Job Type: Full-time

Pay: $22.00 - $29.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Ability to commute/relocate:

• Montrose, CA 91020: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Customer service: 4 years (Preferred)

Work Location: One location