Manager, Storeroom

Loews Coral Gables Hotel features 242 guestrooms, including 23 beautifully designed suites, 30,0000 square feet of indoor/outdoor flexible meeting space, an expansive 9th floor pool deck, four Miami-inspired dining outlets and more.

Located just four blocks from the Gables' iconic Miracle Mile, the hotel is the centerpiece of The Plaza Coral Gables, a 2.1 million square foot mixed-use development showcasing retail space, dining and entertainment experiences.

Loews Coral Gables Hotel is the second Loews Hotel to open in South Florida, joining 25 other properties across the US and Canada that make up the Loews Hotels & Co portfolio.

Directs and coordinates all activities associated with receiving and storeroom operations, ensuring adherence to established receiving, stock rotation, requisition and sanitation and security procedures. Works closely with all Department Heads to maintain a smooth and efficient flow of needed materials. Selects, trains, schedules, and manages all storeroom personnel, to ensure quality of performance and adherence to Loews Hotels Standards.

Essential Functions and Responsibilities

• Maintains appropriate staffing levels through effective forecasting, recruiting, selection, hiring and training
• Schedules personnel so as to ensure optimum performance of department
• Supervises receiving and storeroom activities to ensure adherence to accepted procedures, receipt of materials and supplies as specified on purchase order documents and security of all materials placed in storage
• Ensures accurate, timely completion of computerized receiving reports and transmittal of receiving documentation
• Records and reports any receiving related discrepancies, to facilitate request for credit or replacement or damaged or discrepant goods
• Maintains organized purchase order and receiving documentation files
• Ensures proper dating, pricing, tagging of all food products, materials and supplies placed into storeroom
• Oversees proper storage of materials and supplies received, ensures appropriate refrigeration of perishable items, and proper placement and rotation of stock to prevent loss due to deterioration of product quality while in storage
• Ensures established requisition procedures are followed for all materials and supplies leaving storeroom
• Ensures respective prices are indicated on requisitions for all items issued
• Ensures proper maintenance of liquor storeroom perpetual inventory
• Forwards completed requisitions to respective storeroom clerk
• Monitors par levels for items in inventory, places requisition in Adaco when levels reach reorder point
• Monitors temperatures in refrigerated storage areas
• Ensures storeroom cleanliness and adherence to all food safety sanitation requirements
• Supervises/performs daily, monthly, quarterly annual inventories
• Coordinates receipt, storage and delivery of packages delivered via common carrier
• Ensures appropriate departments are notified when packages are received for guests, assists with delivery as needed
• Prepares shipping documents/coordinates pick-up of materials shipped via common carrier
• Interviews, selects, trains, praises, coaches, counsels and disciplines personnel according to Loews Hotels standards
• Follows New Hire Training and ongoing Star Service Competency program
• Develops/approves all departmental schedules
• Establishes and ensures adherence to all departmental and Loews Hotels guidelines, policies and procedures
• Responsible for the smooth, efficient, cost effective operation of Storeroom/Receiving department to include: labor management, inventory control,
• Reviews/maintains daily payroll report/records, maintaining labor cost within established budgetary limits
• Evaluates individual employee performance, determines areas in need of improvement, or requirements for advancement, establishes goals, objectives and training needs required me
• Attends required hotel meetings to: keep abreast of in-house activities/promotions and events; maintain communications with other departments throughout the hotel
• Conducts daily pre-shift and weekly departmental meetings as required to communicate effectively with all Storeroom/Receiving personnel to ensure that they are kept current with pertinent hotel information and activities

Supportive Functions and Responsibilities

• Promotes and applies teamwork skills at all times
• Notifies appropriate individual promptly and fully of problems and/or unusual matters of significance
• Is polite, friendly, and helpful to guests, management and fellow employees
• Executes emergency procedures in accordance with hotel standards
• Complies with required safety regulations and procedures
• Attends appropriate hotel meetings and training sessions
• Maintains cleanliness and excellent condition of equipment and work area
• Complies with hotel standards, policies and rules
• Remains current with hotel information and changes
• Complies with hotel uniform and grooming standards

Qualifications

Required:

• Thorough knowledge of meat/produce/grocery specifications and standard grading classifications
• Ability to operate basic storeroom equipment
• Ability to stand, stoop, bend repetitively and lift up to 50 lbs.
• Working knowledge of computer software to include inventory control, Win95, Word, Excel
• Effective management, leadership, organizational and communication skills
• Ability to work flexible schedule to include weekends and holidays

Preferred:

• Adaco Inventory Control System

Education:

• High School Diploma or equivalent

Experience:

• Three to five years prior supervisory experience in hotel receiving, storeroom management (500 room multi-outlet convention hotel or centralized distribution hospitality chain operation)