Office Services Assistant

Overview

This position performs tasks to support the regular operations of LMI’s Office Services Department: mail distribution, shipping and receiving, document reproduction, conference, and local courier/messenger service coordination.

Responsibilities

• Shipping and Receiving time-sensitive and data sensitive materials via USPS and FedEx.
• Receive, inspect, and deliver all incoming mail/packages to various departments and locations.
• Coordinate with outside couriers’ delivery of freight and other products to various businesses and agencies.
• Copier and Equipment services
• Perform basic document reproduction tasks including operating and maintaining Ricoh/Canon equipment to reproduce, assemble and bind documents.
• Conference support services
• Responsible for conference set-ups and other various exhibits.
• Monitor and distribute office supplies.
• Operate company vehicle to pick-up and deliver documents, packages, and other items between various businesses and LMI locations.

Qualifications

• High school diploma or equivalent plus three to five years’ work experience. Experience in office services setting preferred. 

• Valid driver’s license and good driving record. Strong familiarity with the greater Washington, DC geographical area required.
• Proficiency with document reproduction machines. Experience with Ricoh, Canon or other multifunctional devices required.
• Proficiency with Microsoft Office Suite required.
• Excellent written and verbal communication skills including the ability to identify and communicate potential problems with a variety of internal and external business documents.
• Strong interpersonal and listening skills with an ability to build and maintain professional relationships with peers.
• Strong service orientation with an ability to provide prompt, courteous, and professional service required.
• Able to contribute to a professional work environment by demonstrating integrity, promoting teamwork, and fostering positive communication.
• Strong time management skills and ability to coordinate and prioritize tasks with little supervision. Must be self-directed and detail oriented in completing assigned tasks.
• Able to adapt to changing work efforts and manage impact of shifting priorities. Able to work in conditions that are occasionally disruptive and noisy.
• Able to exercise care to prevent errors in processing mail, data entry, copying, and filling orders.
• Able to lift materials and packages up to 70lbs.
• Able to stand and walk 80-90% of work time.
• Able to maintain familiarity with current LMI policies and procedures.
• Able to work for extended periods of time on PC with heavy use of keyboard to execute tasks.
• Able to maintain absolute confidentiality in all business matters required.
• Ability to obtain security clearance may be required.