Executive Assistant for the VP of Student Services

At a Glance! The Executive Assistant for the Vice President of Student Services sits at the cornerstone of a large and dynamic student services division. Providing direct support to the Vice President of Student Services and overall support to the division, we are seeking a detailed-oriented, organized, and highly collaborative individual. The Executive Assistant must possess strong computer skills and quality customer service, communicate effectively, and thrive in an environment with many interruptions. The EA works collaboratively with the campus community and students, and manages complex tasks in a collaborative, organized and strategic manner.

The EA contributes to a welcoming, inclusive environment at LCC by providing high quality customer service to LCC students, faculty and staff, and contributing to a holistic student support experience.

The Executive Assistant is responsible for providing confidential administrative support to the Vice President of Student Services (VPSS) and the Student Services Leadership Team. The Executive Assistant works with the VPSS to produce and monitor the division budget, serve as a liaison to coordinate activities with other departments, manage special projects, and ensure that critical processes and services are maintained and delivered. This position requires strong customer service and a commitment to diversity, equity and inclusion practices.

The Executive Assistant position is 40 hours per week. The typical schedule is Monday through Friday, 8:00 am to 5:00 pm. This position is exempt under FLSA and reports to the Vice President of Student Services.

Check us out on Facebook and Instagram!
Examples of Duties & Responsibilities
You will have the opportunity to:

• Provide confidential administrative support for the VPSS and the Student Services Leadership Team on matters related to personnel, budget, evaluation, confidential communications, and other aspects of the operation of the department
• Manage communications with VPSS, make appointments, assist with the maintenance of the VP's calendar, screen and answer questions, and makes referrals as appropriate
• Serve as a liaison with the Administration and Instruction divisions on matters related to Student Services operations, policies, procedures, budgets, contracts, purchasing, special events, and academic calendar development
• Act as a liaison for the VPSS with the college community, students, members of the community, and other educational organizations and state and federal agencies
• Demonstrate respectful and inclusive communication and commitment to ongoing learning and engagement with diversity and equity practices
• Monitor and maintain the budget for the division, including verifying funding availability for expenditure requests, reconciling credit card purchases, equipment requests and purchase of supplies and equipment
• Provide administrative support for standing committees, such as the Academic Standards Committee, Student Services Council, Student Services Leadership Team, and Commencement Planning, and participates on campus committees as assigned
• Work closely with the Student Conduct Officer to manage case files and correspondence with students involved in the code of student conduct process
• Compose, prepare, transmit and maintain confidential and sensitive information, correspondence and files
• Coordinate department meetings, create agendas and take and distribute minutes
• Make airline and other travel arrangements for the division and maintain travel records
• Prepare and coordinate publication of documents, flyers and brochures regarding Student Service programs, services and policies
• Coordinate special events and activities, such as Commencement, and various state council meetings
• Interview, hire, train, schedule, direct and evaluate work of office support staff; maintain and verify staff allocations and timesheets
• Understand and apply current policies and procedures and standards of ethical conduct as prescribed by state and federal law
• Understand, apply and stay current with computer technology applications and software
• Provide high quality customer service
• Promote and enhance data-informed practice under a continuous improvement model
• Use an equity framework for assessment, evaluation, recommendations and processes
• Regularly integrate learning from professional development
• Assist the VPSS in planning, designing, implementing and evaluating effective programs
• Perform other related duties as required

This description is not intended and should not be construed to be an exhaustive list of all responsibilities, skills, effort, work conditions, and benefits associated with the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Typical Qualifications
Minimum Qualification:

• Associates degree and three years of progressively responsible experience supporting a senior level manager or administrator including office, secretarial, bookkeeping, accounting or general administrative work OR equivalent combination of education and experience
• Excellent planning, organizational and communication skills, including speaking, listening, and writing, and effective handling of sensitive and confidential materials, and detailed
• Demonstrated experience with working effectively with diverse groups and individuals
• Excellent computer skills (Windows, MSWord, Excel, PowerPoint, Google Apps and Outlook, and specialized software such as Peoplesoft and web enabled management programs)
• Ability to meet multiple deadlines while paying attention to detail
• Ability to deal with difficult and sensitive situations with tact and diplomacy
• Previous experience managing a multifaceted work environment working independently and as a collaborative team member

Preferred Qualifications:

• Bachelor’s degree
• Experience working in an institution of higher education
• Bilingual or fluency in other languages

The minimum qualifications may seem specific and limiting, but we do consider candidates with relatable education, experience, and skills. We encourage you to apply even if you don't meet exactly what's listed. With questions about qualifications, feel free to reach out to our HR team.
Supplemental Information
Equal Employment Opportunity
Lower Columbia College provides equal opportunity in education and employment and does not discriminate on the basis of race, color, national origin, citizenship or immigration status, age, perceived or actual physical or mental disability, pregnancy, genetic information, sex, sexual orientation, gender identity, marital status, creed, religion, honorably discharged veteran or military status, or use of a trained guide dog or service animal. All Inquiries regarding compliance with access, equal opportunity and/or grievance procedures should be directed to Vice President of Foundation, HR & Legal Affairs,1600 Maple Street, PO Box 3010, Longview, WA 98632, Phone number, (360) 442-2120, Phone number/TTY (800) 833-6388. Learn more on our Non-Discrimination and Anti-Harassment page.

• The college is compliant with Title IX best practices. For more information, visit About Title IX.
• The college encourages qualified members of protected classes to apply.

Diversity, Equity & Inclusion
LCC celebrates and embraces diversity of all kinds, including differing beliefs, cultures, people, and experiences. We commit to institutional and individual changes that recognize, understand, and challenge patterns of social inequity and systemic disparities within our ever-changing world. For more information, see Diversity & Equity.

Jeanne Clery Statement: Notice of Availability of Annual Security and Fire Safety Report:
In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act of 1998, and as a part of the College's commitment to safety and security on campus, Lower Columbia College reports the mandated information about current campus policies concerning safety and security issues, the required statistics, and other related information for the past three (3) calendar years. Lower Columbia College's Annual Security and Fire Safety Report is available online at lowercolumbia.edu/CleryASFR.

Proclamation 21-14 COVID-19 Vaccination Requirement
Per Governor Inslee’s Proclamation 21-14 (Download PDF reader), college employees must be fully vaccinated no later than October 18, 2021. Your vaccine status will be verified at New Employee Orientation. Please reach out to the HR Office (360) 442-2120, if you need information on medical or religious accommodation.

Declaration Regarding Sexual Misconduct
Pursuant to RCW 28B.112.080, applicants must declare whether they are the subject of any substantiated findings of sexual misconduct in any current or former employment or is currently being investigated for, or have left a position during an investigation into, a violation of any sexual misconduct policy at the applicant’s current or past employers. By law, post-secondary education institutions cannot hire an applicant who does not complete this form.

Mission, Vision & Values
Our Mission, Vision & Values define our reason for being, and provide the framework for planning and improvement efforts at LCC. For details on LCC's Mission, Vision & Values, see our Strategic Plan.

Application Procedure and Requirements
An online application must be completed for consideration. Paper submissions or emailed materials will not be accepted. A complete application must also include the following documents (attached or in the online application itself):

• Resume
• Cover Letter (Letter of Interest)
• Unofficial transcripts

Upon request, accommodations are available for persons with disabilities for the Lower Columbia College hiring process. Please contact Human Resources to request an accommodation. The Human Resources Office is accessible to persons with disabilities.

Conditions of Employment

• If you are hired, you will need to provide proof of identity and documentation of U.S. citizenship or appropriate legal authorization to work for the duration of this position as required by the Immigration Reform Control Act of 1995.
• Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position.
• The College is committed to maintain an environment for teaching and learning which is free of drugs and alcohol.

Lower Columbia College Human Resources
For any questions regarding this job advertisement and/or department or campus culture, please call our Human Resources office at (360) 442-2120

Job Type: Full-time

Pay: $56,000.00 - $58,000.00 per year

Benefits:

• Dental insurance
• Flexible spending account
• Health insurance
• Paid time off
• Retirement plan

Schedule:

• 8 hour shift

Work Location:

• One location

Work Location: One location