Administrative Coordinator - Campus Business Operations

Reporting to the Director of Strategic Sourcing and Campus Business Operations, this position will support the various administrative functions of the department and assist with various other office processes under Auxiliary Business Management as assigned. Position Specific Accountabilities Provide consistent administrative support for the activities of the Campus Business Operations office, including the OneCard office Mon-Fri, 8am-5pm. Provide administrative support for Strategic Sourcing, prepping various spreadsheets, processing data entry, cleaning up databases as assigned. Assist with purchasing requests and processing through Workday. Provide additional administrative support for various other tasks of the Auxiliary Business Management department as assigned. Participate in key campus events (Welcome Weekend, New Student Orientation) as a representative of the Campus Business Operations Office as requested. Assist in monitoring and maintaining functionality of various computer systems used internally to track CBO/Strategic Sourcing/OneCard requests and digitally file various “action forms” according to procedure. Attend staff meetings and work in collaboration with other campus partners to promote good will while ensuring proper implementation of pertinent policies, procedures, and programs Assist in maintaining the department’s webpage as assigned. Assist with CBO’s Flexi Merchant Program and other “Stored Value Accounts” inquiries. Stay up to date on all campus events to be able to assist with various customer inquiries. Perform other duties as assigned or requested and complete tasks in a timely manner without follow up and minimal supervision. Loyola Marymount University Mission and Expectations By intention and philosophy, LMU welcomes those diverse in talents, interests, and cultural backgrounds to enrich our educational community and advance our mission: the encouragement of learning; the education of the whole person; the service of faith and the promotion of social justice. LMU is committed to building a community where individuals act with integrity, stand in faith, and serve one another. All employees must adhere to the university’s professional code of conduct and model the behaviors which promote diversity, equity, and inclusion in the workplace. Requisite Qualifications: Typically a high school diploma or equivalent; preferably a bachelor’s degree or equivalent experience. Incumbent will be expected to continue upgrading knowledge, skills and abilities needed to stay abreast of best practices and industry trends. Consistency in attendance, being dependable, trustworthy, reliable and punctual; reasonably enthusiastic and ready to work every day, Mon-Fri, 8am-5pm. Must be adaptable to change and receptive to innovational, “outside the box” ideas for office improvements/efficiencies. Minimum of two years administrative and bookkeeping support experience, preferred. Experience and knowledge of general accounting practices, account reconciliation as well as other accounting/bookkeeping procedures including but not limited to cash handling and control is helpful but not required as training will be provided where necessary. Ability to interact in a professional, friendly, courteous manner while exercising good judgment and discretion when handling confidential matters. Exemplary communication skills (both written and oral) for both internal and external department communications are a must. Possess a strong work ethic as part of a team as well as independently and follow through on assignments in a timely manner with minimal supervision. Must remain calm under pressure in interactions with the public in high volume situations and in handling continuous public contact with frequent interruptions, while also knowing when to escalate certain matters to upper management. Maintain computer competency and proficiency in Microsoft Office Suite (Excel, Word, and PowerPoint) and various other applications in a Windows environment – with a willingness to learn new systems as needed. The above statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified. COVID Vaccination Requirement To ensure the safety and well-being of our community Loyola Marymount University requires that all students, faculty and staff are vaccinated or have been approved for a qualifying medical or religious exemption. #HERC# #HEJ# Staff Regular