Event Specialist

Event Specialist

About Us: LRY Media Group is an event production agency specializing in event-based solutions for our clients. We have over 20 years of experience in event planning, production, and experiential marketing.
We allow our clients to be fully present in every experience by taking full control of every logistical aspect of an event. Making us one of the most sought-after event agencies in this nation.

About the Role: LRY Media Group is seeking a full-time Event Specialist, you will be responsible for managing day-to-day logistics functions for client and company events. Our Event Specialist will work directly with clients and vendors to ensure deliverables fall within the applicable scope and budget. The
Event Specialist must be able to lead and manage events. Past experience working in a fast-paced environment, meeting critical deadlines, and adapting to changes quickly will ensure success in this role.

Responsibilities and Duties

• Assist Director of Event Operations and event staff in day-to day event operations
• Oversee event logistics, including venue-specific requirements, decorations, seating arrangements, catering, production, supply management, and AV needs
• Manage multiple events simultaneously to ensure that deadline are met
• Manage client life cycle from lead to event execution
• Delegate to new hires and support team members at all levels of employment, and develop processes and documents for all events, clients, and the company
• Advise clients regarding venue selection, contract negotiations, vendors, RFPs, and SOWs
• Provide direction, motivation, leadership, and support
• Review event bills for accuracy and submit to client for payments
• Oversee volunteers and event ambassadors as needed
• Maintain proper documentation for all events
• Handle operational and administrative functions to ensure events are delivered efficiently
• Ensure prompt steps are taken to resolve any issue that may jeopardize the success of an event
• Set and deliver service based on the timeline agreed upon with the client
• Create and maintain comprehensive project documentation
• Assist with set up and break before and after events
• Oversee event costs within client budget
• Manage overall program budget, review, and audit all program-related billing accuracy. Track and report expenses to the client and communicate changes on a consistent basis
• Perform risk management to minimize event risks
• Organize and conduct site visits, pre-planning visits, pre, and post meetings
• Attend planning meetings/ site visits as needed

Qualifications & Skills

• Strong interpersonal skills and extremely resourceful
• Bachelor's degree is required
• 1 years of experience in event management, logistics, and coordination
• Must be a strategic and critical thinker who is dynamic, forward thinking, extremely analytical and well organized
• Must have the ability to rise to the challenge and provide the hard work necessary to succeed
• Self-starter with strong organizational and time management skills, precision, and attention to detail
• Must be able to maintain confidentiality and use upmost discretion when privy to sensitive information
• Ability to work effectively in a Microsoft Office environment, including Word, Excel, Google

Sheets/Docs

• Strong customer service and organization skills
• Maintain a proactive, positive, open line of communication with clients to ensure understanding of expectations and client satisfaction
• Strong event planning and execution skills are required
• Detail-oriented self-starter with strong analytical and problem-solving skills
• Proven ability to complete projects according to outlined scope, budget, and timeline
• Proven ability to solve problems creatively
• Ability to manage multiple projects while working in fast-paced environments and tight deadlines
• Ability to build and maintain positive relationships with clients, vendors, customers, and team members
• Passionate about leading change and improving company processes

Requirements:

• Position is located in Birmingham Alabama
• Ability to travel as needed

Working Conditions:

• Position requires moving items 30 - 50 lbs.
• Position requires standing or sitting long periods of time
• Position may require working in various climates based on location of event.
• Position may require bending or squatting to complete daily activities and responsibilities

Work Environment:

• Position will require attending events outside of the Birmingham AL area.
• Position may require working weekends or holidays based on the event scheduling.
• Fast-paced, high-energy atmosphere

Note: In the event industry there are times when vendors may need support. As part of our Customer

Service focus, we want to serve as a good teammate to vendors and provide support to them where possible.

If you would like to join our team and meet the qualification, please don’t hesitate to apply by clicking on this link https://www.cognitoforms.com/LRYMediaGroup/LRYMediaGroupCareerOpportunitiesNowAvailable

Disclaimer: Duties and responsibilities can be changed, expanded, reduced, or delegated by the CEO to meet the business needs of LRY Media Group.

LRY Media Group is an equal- opportunity employer.

Job Type: Full-time

Pay: $38,000.00 - $40,000.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible schedule
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• Day shift
• Evening shift
• Monday to Friday
• Night shift
• Weekends as needed

Ability to commute/relocate:

• Birmingham, AL: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Event planning: 1 year (Required)
• Project management: 1 year (Required)
• Customer service: 2 years (Required)

License/Certification:

• Driver's License (Preferred)

Work Location: In person

Salary : $38,000 - $40,000