What are the responsibilities and job description for the Office Administrator position at Mac 5 Services?
Job Summary
This position helps the Mac 5 Services wheels move smoothly. It is a perfect job for someone who likes being part of a team and helping it be successful, is a creative problem solver, and enjoys doing a variety of tasks in one day. The primary function of the Office Administrator is to provide support to the administrative staff, from accounting to sales. This person will be able to balance multitasking, planning, prioritization, and acute attention to detail. The main duties will require skill sets in accounting, customer service, and general office duties. If you are both detail oriented and creative, this may be the job for you!
Essential Job Duties
Accounting and office support
- Light bookkeeping duties including the weekly retail store reconciliation, daily and weekly accounts receivable entry, processing donations, invoicing, and assisting with collections.
- Light filing and office organization.
- Bank runs to replenish petty cash and cash donation transactions and other errands as needed.
- Accounts receivable processing for both sales and donation. Process recurring donation transactions.
Front desk and retail store
- Maintain and manage the retail store front including store stock rotation as needed, creating store invoicing weekly, and weekly reconciliations. Also work with marketing and sales to merchandise and drive sales.
- Receptionist telephone duties shared with program trainees. Train and supervise program trainees and volunteers in the entry-level retail and office tasks.
- Coordinate annual Holiday Open House event.
Building maintenance
- Help with building maintenance needs. Coordinate with repairs, quarterly maintenance, etc.
- Ordering office and janitorial supplies as needed. Keep a good inventory of items needed and supplies in an organized fashion.
- Delegate any administrative or front desk tasks to program trainees that are suitable to their abilities.
Customer Service and sales support
- Customer service assistance for sales including taking orders, receiving payments, and sending invoices.
- Coordinating office events and activities.
- Other duties as assigned.
High attention to detail and accuracy; proficient in planning and time management; able to communicate effectively to other staff members; strong organizational skills. Excellent computers skills with experience using Excel, Word, and Outlook. Sound understanding of office technology and equipment.
Environment
General office environment with regular office noise. Concrete and laminate flooring. Cubicle and open office environment.
Job Type: Full-time
Pay: $14.00 - $16.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Employee assistance program
- Employee discount
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Schedule:
- 8 hour shift
Ability to commute/relocate:
- Melbourne, FL 32904: Reliably commute or planning to relocate before starting work (Required)
Experience:
- Microsoft Office: 1 year (Preferred)
- Administrative experience: 1 year (Preferred)
Work Location: One location
Salary : $14 - $16