Seasonal Creative Production Coordinator

About
Macy’s is proudly America’s Department Store. For more than 160 years, Macy’s has served generations at every stage of their lives. Our customers come to us for fashion, value and celebration.

Macy’s Marketing delivers a healthy, profitable customer franchise that is growing through engagement and acquisition. Our team leads strategic initiatives such as personalization and monetization, as well as our Star Rewards Loyalty program.

Take the helm of one of the world’s most beloved brands and help bring it to life for our customers. As part of our team, you’ll own, guide, and direct marketing efforts, motivating our customers to strengthen their relationship with our brand. Constantly creating, innovating, and exploring the new, you’ll drive customer engagement and loyalty while sparking excitement.

Job Overview
The Creative Production Coordinator role reports directly to the Senior Director, Creative Producer for Macy’s Branded Entertainment, assisting show producers in creative logistic and event production for Macy’s Thanksgiving Day Parade.   This role supports the creative team in various aspects of event production by coordinating the details for performing elements.

Essential Functions
•   Scheduling sub-committee calls or Teams meetings. 
•   Supports Creative Producer by building decks/presentations, proofreading scripts, etc
•   Maintains proper communication related to operations and logistics with vendors. 
•   Supports creative team with coordinating rehearsals and recording sessions as needed.  Assist Creative Producer with music preparation, studio selection, talent transportation and music production for pre-records. 
•   Supports casting process and creative development of performance programs (marching bands, large performance groups, etc) through outreach, director and actor communication.
•   Maintains the line-up in both weekly communication and data entry
•   Prepares and updates official handbooks, training manuals, pitch decks, etc
•   General office duties, including making copies, facilitating catering and building access for meetings, and assisting with deliveries and mailings
•   Event production or production logistics:  assists with operation, load in/load out activities, and/or event set up/strike for various Macy’s Parade events and trainings.
•   Project coordination:  team budgets and vendor relations, generates follow-up lists, calendar of deliverables, reminders and deadlines
•   Coordinates team calendar, production and volunteer meetings, trainings, etc

Qualifications and Competencies
Education Requirements
Min/Preferred   Education Level   Description

•   College degree (or equivalent) preferred.
•   Experience working in the performing arts with a background in film, music, dance, theatrical/event production, stage management or company management preferred
•   Computer and general technical competency required
Years Of Experience (This should be a single value. Do not indicate a range of experience.)
Minimum or Preferred Years of Experience   Comments

Competencies
• Practices open and continuous communication, values keeping others informed, effectively presenting information in a clear, concise manner.
• Excellent leadership, facilitation, and interpersonal skills, with the ability to work across functional lines and at many levels
• Ability to think creatively, strategically and technically
• Flexible with scheduling and, available to work retail hours which will include day, some evenings, weekends and/or holidays. Working on Thanksgiving Day is expected.

Physical Requirements
•   Prolonged sitting or standing should be anticipated
•   Heavy lifting (over 25bs)
•   Working outdoors and in inclement weather for events as needed

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