Assistant Dean

Assistant Dean – School of Science

Job Description

The assistant dean is a leadership position that reports directly to the dean of the School of Science and provides oversight and direct support for all matters of student support and academic success. The assistant dean supports the dean, department chairs, and the faculty in providing an outstanding educational experience for students. The assistant dean must be able to work independently and in collaboration with other administrators, faculty, and staff in resolving students’ academic, social-emotional, and behavioral issues.

Assistant Dean Responsibilities:

• Student Academic Progress
  • Advise students and guide them with planning, preparing and following their academic programs
  • Offer advisement with personal, social, and emotional difficulties
  • Support student recruiting and orientation
  • Monitor grade and academic progress, registration, retention, and graduation clearance
  • Facilitate interschool transfers, study abroad opportunities, and internship possibilities
  • Collaborate on retention strategies

• Student Records and Systems
  • Monitor and support student success and progress, including the college’s degree auditing system (DegreeWorks)
  • Create and maintain coding/scribing of all science programs, including majors in both B.S. and B.A. degree tracks as well as minors and concentrations
  • Responsible for inputting all curriculum changes, new programs, updates and variances to existing programs
  • Responsible for maintaining the integrity of the programs
  • Create and/or oversee materials for student advisement which include orientation materials, registration packets, and instructions to faculty advisors
  • Presents student and faculty workshops on registration procedures

• Transfer Evaluations
  • Evaluate transcripts for potential transfer student admission and for students who have credit from other schools
  • Confer with chairs of departments on evaluations and potential programmatic adjustments
  • Meet with transfer students in one-on-one sessions for credit evaluations, scheduling and academic orientation to the college and the School of Science

• Student Success
  • Integration of Jasper Connect student success program into work flow including timely follow-up of student referrals and following up with other offices as needed
  • Meet with students individually to evaluate and assess students’ needs and direct students to appropriate support services

• Data and Reports
  • Access and prepare data reports for the evaluation of student enrollment
  • Analyze numerous data points to tailor and create freshmen schedules
  • Run data reports at midterm and end of the semester and follow up with letters regarding students’ academic progress
  • Run reports and evaluate student eligibility into honor societies

• Interdepartmental Activities
  • Act as a liaison to collaborate with other departments and offices on matters pertaining to student records and success including department chair meetings, retention meetings, assistant dean/academic advisor meetings
  • Interface with the registrar’s office, student success, financial aid, admissions, career pathways, athletic advisement, etc.
  • Serve as a resource for faculty, communicate regularly with faculty regarding student issues, new policies and procedures

• Family Support
  • Address and resolve parental concerns regarding the FERPA policy, a student’s success, financial liability, physical and mental well-being
  • Explain policies and procedures and provide support and encouragement to parents
  • Present parent information sessions during orientation events

• Dean Support
  • Work with the dean to maintain and enforce curriculum rules and required academic standards
  • Act on behalf of the dean on student academic issues in his or her absence
  • Address other responsibilities as assigned by the dean

Skills Required:

• Strong oral and written communication skills
• Strong understanding of and ability to apply knowledge of student support services and demonstrated ability to develop programs, policies and procedures for continual improvement
• Strong interpersonal skills to establish and maintain effective working relationships with a wide variety of stakeholders
• Ability to balance multiple tasks at one time
• Ability to resolve contentious situations in a professional manner
• Ability to use the Microsoft Office programs of Word, Excel, and PowerPoint
• Familiarity with assorted college software packages (Ellucian Banner, Self Service, DegreeWorks, BDMS, and Argos systems)

Minimum Qualifications:

• Master’s degree (preference given to those with a Master's degree in higher education, social work, counseling or related field)
• At least five years of experience in higher education relevant to academic policies, administrative processes, and student advisement

Manhattan College is an independent Catholic coeducational institution in the Lasallian tradition. We expect our faculty, administration, and staff to be knowledgeable about our mission and to make a positive contribution to the mission. Applicants from historically under-represented segments of the population are encouraged to apply. We are committed to a diverse campus community. AA/EO Employer M/F/D/V