What are the responsibilities and job description for the Legal Secretary 1 - Temporary position at Marion County?
New temporary hires typically start at Step 1: $20.05 per hour.
The mission of the District Attorney's Office is to seek justice through:
PHYSICAL EXPECTATIONS
Bends; carries items, grasping, handling; hears up to 10 ft. away; lifts up to 10 lbs.; reaches; repetitive motion of hands and wrists; sees up to 10 ft.; sits for extended periods of time.
The mission of the District Attorney's Office is to seek justice through:
- Promoting accountability for criminal offenders;
- Interpreting, enforcing and executing law;
- Responding to the concerns of victims and the public; and
- Working cooperatively with members of the justice system.
GENERAL STATEMENT OF DUTIES
Independently performs a variety of responsible administrative legal support activities according to established practice and procedures; performs related work as required.
SUPERVISION RECEIVED
Works under the supervision of a Legal Assistant Supervisor, who assigns work, sets goals, and reviews work for accuracy, completeness, and compliance with department policies and goals.
SUPERVISION EXERCISED
Supervision of employees is not a responsibility of positions in this classification.
Independently performs a variety of responsible administrative legal support activities according to established practice and procedures; performs related work as required.
SUPERVISION RECEIVED
Works under the supervision of a Legal Assistant Supervisor, who assigns work, sets goals, and reviews work for accuracy, completeness, and compliance with department policies and goals.
SUPERVISION EXERCISED
Supervision of employees is not a responsibility of positions in this classification.
- Receive, sort, compile intake from area agencies for file processing.
- Review data for charging and initiate recording.
- Create physical and computer case files. Initiate criminal history reports and file in appropriate case.
- Assign cases for prosecution per charge category and compile statistics regarding assignment.
- Archive monthly/yearly data reports.
- Research incomplete reports and order associated documents for file completion and for opening case.
- Download and print electronic police reports.
- Route miscellaneous documents.
- Report searching.
- Other duties as assigned by your supervisor.
EXPERIENCE AND TRAINING
- High school diploma, or equivalent; AND
- Two years of experience in office and secretarial work; OR
- Any satisfactory combination of work, education, training, or experience relevant to the position, as determined by Marion County.
PREFERENCS
- Supplemental secretarial training courses
SPECIAL REQUIREMENTS
- This position requires possession of, or obtain within 30 days of hire, Law Enforcement Data System (LEDS) certification.
- Must pass a criminal history background investigation, which includes fingerprinting; however, conviction of a crime may not necessarily disqualify an individual for this classification.
- This is a safety sensitive/special needs position. Final candidates selected for this position will be required to pass a pre-employment drug screen, including testing for marijuana. The Marion County Drug and Alcohol Use and Testing Policy can be found at: http://apps.co.marion.or.us/APAP/policy.aspx?p=policy&pid=518.
- This assignment is represented by a union.
- This is a full-time temporary position, which is eligible for overtime.
- Typical Work Schedule: Monday through Friday, 8:00 am - 5:00 pm, with flexibility depending upon the needs of the department and program.
KNOWLEDGE, SKILL AND ABILITIES
Knowledge of modern office practices, procedures, and techniques; English composition, spelling, and grammar; arithmetic and general record/bookkeeping practices; modern office equipment and machinery and their intended use; a variety of computer systems and software.
Knowledge of modern office practices, procedures, and techniques; English composition, spelling, and grammar; arithmetic and general record/bookkeeping practices; modern office equipment and machinery and their intended use; a variety of computer systems and software.
Skill and abilities to accurately and effectively perform the various assigned tasks and duties following general procedures and program policies; meet and assist the general public and staff in a courteous and professional manner; use tact and judgment in dealing with the public concerning sensitive and confidential matters; understand and effectively follow oral and written instructions, communications, and procedures; apply newly assigned procedures and practices to specific work assignments; type accurately and at an acceptable rate of speed; access and use various computer systems and software; make decisions independently in accordance with established policies; provide backup to other positions as needed.
PHYSICAL EXPECTATIONS
Bends; carries items, grasping, handling; hears up to 10 ft. away; lifts up to 10 lbs.; reaches; repetitive motion of hands and wrists; sees up to 10 ft.; sits for extended periods of time.
Salary : $20 - $27
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