What are the responsibilities and job description for the Senior Project Administrator - Angleton position at Marquiscsi?
Marquis Construction Services
Job Description – Senior Project Administrator
Classification
Non-exempt
Reports to
Senior Operations Specialist
Interacts with (daily/weekly)
Construction Manager
Payroll Coordinator
Project Administrators
Customers
Summary / Objective
This position is responsible for duties related to timekeeping and billing for DOW. Interreacts with both internal and external customers. Provides reports to customers as required.
Essential Functions
- Abide and follow Marquis safety rules and regulations
- Verify attendance, hours worked and enter data into the central timekeeping system (Diamond Tracker).
- Enter Scaffold information into Job Tracker
- Track
- Submits invoices to customers once approval have been obtained
- Create daily job costing reports for customers during turnaround or as requested by customer
- Maintain strict daily deadlines
- Any other duties as assigned by management
Competencies
- Communication proficiency
- Ethical Conduct
- Flexibility
- Initiative
- Time Management
- Excel
- Access
- Track
Supervisory Responsibilities
This position has no supervisory responsibilities
Work Environment
This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, copiers, and filing cabinets.
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
- While performing the duties of this job the employee is frequently required to type, file and lift office supplies up to 20 pounds. The employee is frequently required to stand, talk and hear.
- Enough clarity of speech and hearing or other communication capabilities, with or without reasonable accommodation, which permits employees to communicate effectively
- Enough vision or other powers of observation with or without reasonable accommodations which permits employees to conduct investigations
- Enough manual dexterity with or without reasonable accommodation, which permit the employee to perform routine office duties
- Enough personal mobility and physical reflexes with or without reasonable accommodations to perform office duties and travel, as required.
Position Type / Expected Hours of Work
This is a full- time position. Days and hours of work are Monday thru Friday 8 am to 5 pm. This schedule is subject to change during TA and large Capital Projects.
Travel
Required to travel within DOW facilities and to corporate office
Required Education and Experience
- Graduation from High School or GED equivalent with specialized course work in general office practices such as typing, filing, accounting, bookkeeping.
- Knowledge of computers and relevant Microsoft office software – primarily Excel , Access, Word, and Outlook
- Accounts Receivable / Job costing knowledge
- Knowledge of customer service principles and practices
- Exposure to TRACK
Preferred Education and Experience
- Extensive detailed excel spreadsheets applicaiton knowledge
- Strong attention to detail.
- Excellent multi-tasking ability
- Computer Ease Knowledge a plus
Additional Eligibility Qualifications
- Two years of increasingly responsible related experience or any equivalent combination of related education and experience.
- Preferred individual would be Bilingual.
- Experience working in the scaffolding, insulation and painting services.
Work Authorization
- Must be eligible to work in the United States
Other Duties
- Please note this job description in not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
