Administrative Assistant

We are seeking a detail-oriented Administrative Assistant to join our MASE Construction team. The ideal candidate will have experience in accounts payable, QuickBooks, accounting, and clerical tasks.

Duties:

• Conduct reconciliation of all accounts on an as needed basis
• Maintain and balance the general ledger in an accurate, complete, and up-to-date manner
• Perform all activities related to the accounts payable function including reviewing, coding, and processing payments
• Perform account receivable functions including invoicing, deposits, collections, and revenue recognition
• Prepare financial reports through collection, analysis, and summarization of data
• Interpret and apply accounting policies, rules, and regulations to all work to ensure compliance with applicable standards

Qualifications/Skills:

• Must be proficient in QuickBooks and Excel
• Must have business accounting experience, construction accounting preferred
• Workers’ comp
• Job costing or multiple contracts
• Profit and loss reporting
• Familiar with payroll services
• Developing company standards
• Dealing with complex micro-accounting
• Data entry skills
• Reconciliation
• Strong attention to detail and accuracy in account analysis

Education/Experience:

• 5 plus years of accounting/bookkeeping/Administrative Assistance experience required
• 4-year college degree in accounting preferred.

Benefits:

• Competitive pay based on experience
• Part-time, 15-20 hours per week with a flexible schedule
• Opportunities for professional growth and development
• Collaborative work environment

Requirements:

• Previous experience in accounts payable or related roles
• Proficiency in financial software like QuickBooks and Excel
• Strong organizational skills and attention to detail
• Excellent communication and interpersonal abilities

Other Duties:

• Pay Applications/Draws
• Review Construction Invoices for sales tax & billing within subcontract.
• Print and/or Code Construction invoices for Project Mngt Review.
• Enter Job-Related Invoices into QuickBooks
• Build Electronic Draw Files & Complete Excel Reconciliations.
• Reconcile & Finalize Each Pay Application File (Batching).
• General Accounts Payable
• Code & Enter Overhead Invoices into QuickBooks
• Review & Reconcile AP & Credit Card Statements
• Process Payments/Checks
• File AP Invoices/Payments.
• Maintain Vendor/Subcontractor Records & E-mail New Vendor Packets to Potential Subs.
• Maintain Compliance for Subcontractor/Vendor Insurance Certificates
• Review & Monitor Compliance for limits, coverages & endorsement requirements.
• E-mail subcontractor/vendors when updates or changes are required
• Maintain Subcontract Administration Process
• Assist with Publication of 3 Week Schedules & Sub Contact Lists
• Scan & Print Plans, as necessary
• Replenish Field Forms, as necessary
• Reconcile & Verify Closeout Documentation is Complete for Each
• Other duties as assigned

Job Type: Part-time

Pay: $19.00 - $26.00 per hour

Expected hours: 15 – 20 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible schedule
• Life insurance
• Vision insurance

Schedule:

• Day shift
• Monday to Friday
• No nights

Ability to Commute:

• Chippewa Falls, WI 54729 (Required)

Work Location: Hybrid remote in Chippewa Falls, WI 54729

Salary : $19 - $26