Payroll and Human Resources Associate

Mattex is looking to expand its team with a full-time Payroll and Human Resources Associate. This position is based at the Champaign office and requires travel to the Monticello office one or two times a week as determined by the Accounting Manager and dependent on the nature of the work. In addition, HR responsibilities may dictate the need to travel to all Mattex facilities on a quarterly or as needed basis. Training and weekly meetings for this position will be conducted in Champaign.

Key Responsibilities

• Facilitate new hire onboarding including pre-employment screenings and I-9 verification.
• Schedule new employee orientation and respond to inquiries regarding policies, procedures, and benefits.
• Responsible for maintaining accurate employee and benefit plan records and data.
• Ensure accurate and timely processing of payroll updates including new hires, terminations, and changes to pay rates, deductions, and addresses.
• Review timecards and payroll reports for accuracy and correct errors to ensure accuracy.
• Prepare staff payroll and submit for approval.
• Verify proper processing of payroll deductions for taxes, benefits, and other deductions.
• Assist in the administration of employee benefits programs including group health, flexible spending accounts, health savings accounts, dental and vision, life insurance, retirement, and other benefits.
• Verify the calculation of the monthly premium statements for all group insurance policies.
• Assist with general Human Resource responsibilities such as posting HR Connect announcements, fielding employee questions and concerns, promoting two-way communication between employees and management, aiding managers in proper handling of coaching or disciplinary action, conducting exit interviews and supplying relevant feedback to the leadership team.
• Review, track, and document compliance with mandatory and non-mandatory training, continuing education, and work assessments.
• Maintain and update company organizational charts, phone directory, and other requested reports as needed.
• Respond to verification requests.
• Coordinate workers' compensation claims with third-party administrator. Pay
• Review and respond to unemployment claims with appropriate documentation.
• Assist with Accounts Receivable, as needed.
• Process customer payments, as needed.

Desired Skills and Experience

• Highly organized and process driven with excellent follow-through abilities.
• Thorough attention to detail with on time delivery.
• Ability to act with integrity, professionalism, and maintain strict confidentiality.
• Excellent communication and interpersonal relationship skills.
• Associate Degree in Accounting, Human Resources, Business Administration, or equivalent combination of education and experience.
• Proficiency with Microsoft Office Suite.
• Prior experience with or the ability to quickly learn the company’s payroll software.
• QuickBooks experience is preferred.

About Mattex Heating, Cooling, Plumbing, Sewer and Electrical

Mattex was formed in 1994 around one simple mission – to help our team grow by providing them the best training, support, and ongoing education in the industry. Only by having the highest trained, highest skilled, and most qualified office staff and technicians can we deliver unmatched customer experience, earning their trust, while empowering lasting success for our team members.

What We Offer

• Company Events & Parties
• Career Advancement and Growth Opportunities
• SIMPLE IRA Plan and the Flexible Spending Accounts (after 1 yr of employment)
• Personal Time Off (two weeks to start)
• Medical Insurance: Health, Dental, Vision, Life
• Employee Discount
• Paid Training - online, remote and onsite training.
• And so many more!

If you want to be part of something bigger than just a job – make this career move and find exactly what you are looking for. You will work in a place where you will be appreciated by your team and customers, and where your work has a direct effect on the success of the company. If this sounds like you, spend a little time learning about Mattex Heating, Cooling, Plumbing and Electrical by visiting www.mattexservice.com.

When you are ready, please follow the directions at https://mattexservice.com/about-us/careers/ to apply for this position.

Equal Opportunity Employer

Job Type: Full-time

Pay: $18.00 - $22.00 per hour

Benefits:

• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance
• Parental leave
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Work setting:

• Office

Work Location: In person

Salary : $18 - $22