What are the responsibilities and job description for the Event Coordinator position at MAYVIN INC?
Job Details
Description
Mayvin is seeking an experienced Event Coordinator to support the DTRA Strategic Integration (SI) Directorate in support of the DoD Combat Weapons of Mass Destruction (CWMD) mission.
Clearance Required: TOP SECRET with SCI eligibility
Position is contingent upon contract award.
Responsibilities:
- Plan and organize in-person or virtual meetings or special events.
- Coordinate all amenities and accommodations, including site selection, escorts, food/drinks, transportation, and audiovisual equipment.
- Develop materials in support of events to include timelines, agendas, biographies, programs, and handouts.
- Work with protocol officers to ensure proper customs and courtesies are afforded participants.
- Supervise junior personnel
- Work directly with Government counterpart to sequence and plan multiple events throughout the year with special attention to conflict resolution and monitoring master calendars for opportunities.
- Support the Government to identify and schedule key speakers/panelists for events.
- Track RSVPs and advocate for alternate invitees if alternate choices are required/desired.
- Write After-Event Report to summarize proceedings, assess outcomes, and share knowledge.
- Manage logistical arrangements for conferences including reimbursement forms, invoices, and reports after event has ended.
Required Qualifications:
- Bachelor’s degree in Event Management, Hospitality, Marketing, Business Administration, or a related field
- Five years of specialized experience in the above-described duties.
- Must be a U.S. citizen
- Local to DC Metropolitan area
- Experience with classified events and working with foreign partners
About Mayvin:
Mayvin offers our employees an innovative culture, excellent benefits and amenities, an inclusive work environment, ongoing career development, and recognition and rewards to honor hard work. Most importantly, our employees have a voice and are heard; we treat our employees with unwavering dignity and respect. Mayvin is dedicated to protecting the interests of the United States. We made a commitment to deliver unparalleled service to serve the interest of national security. Come join us in tackling our nation’s hardest problems in a place where #PeopleMatter. #Reimagine Your Mission.
