Deputy Postmaster #343

Deputy Postmaster #343

Department: Support Operations
Work Hours: 8:30am-5:30pm
Pay Grade Range: $144000-$188000
Remote Work Status: Hybrid
FLSA Status: Exempt
Posting Date Range: 3/5/2024-3/19/2024
This vacancy announcement closes at 7pm EST. Late applications will not be accepted.

JOB OVERVIEW

Job Description
The Sergeant at Arms is seeking a Deputy Postmaster for the Senate Post Office to provide leadership across key programs including Passport Services, Retail Services, and Mail Operations. This role involves strategic planning, staff management, and the development of new postal services and products. The successful candidate will collaborate closely with the Senate Postmaster to ensure the delivery of high-quality support to stakeholders and efficient management of budget and resources. Experience in postal services management, strategic planning, and team leadership is essential.

Key Accountabilities/Essential Job Duties
Provides leadership and guidance to Senate Post Office programs including Passport Services, Retail Services, Mail and Packages, and Senate Mail Facility and screening. Plans, organizes, directs, assigns, and evaluates the work of technical, professional, and managerial staff, including patronage staff, who provide a wide variety of postal services. Develops and directs product development efforts for existing and new services and products and market offerings. Participates in short and long-term planning efforts and provides strategic advice to leadership and subordinate managers. Coordinates with the Senate Postmaster to ensure policies and procedures are planned and developed to provide timely and high-quality support to stakeholders. Coordinates with the Senate Postmaster on budget and expenditures; monitors vendor/contractor work. Other duties, as assigned.

JOB SPECIFICATIONS

Required Education
Bachelor’s degree in business or public administration.

Other Duties/ Responsibilities

• Develops relationships with subordinate employees, Senate staff and senior leaders from partner agencies to ensure the SAA organization delivers first-class service to the Senate community.
• Serves as Director in his/her/their absence.
• Continuity of government and emergency management responsibilities.

Required Work Experience

• Five (5) to eight (8) years of progressively responsible professional and supervisory experience with at least four (4) to six (6) years of experience in postal operations.

Required Special Skills/ Knowledge

• Knowledge of, or ability to learn, departmental rules, regulations, procedures, and functions, including policies and regulations set by the Senate Rules Committee and the Senate Committee on Ethics.
• Knowledge of equipment, computers and relevant software/Web applications, and spreadsheets and databases.
• Knowledge of all aspects of postal operations, including USPS regulation and other laws and regulation governing the operation of the Senate Post Office.
• Ability to identify suspicious mail characteristics and hazardous materials, and manage testing of all mail, prior to delivery for hazardous substances.
• Ability to manage an effective mail security screening operation.
• Ability to plan, direct and manage, and supervise programs and activities of multiple divisions.
• Ability to organize and coordinate resources to achieve program goals and objectives.
• Ability to analyze complex issues and make recommendations for action.
• Ability to plan and review department operations and review the work of managerial personnel.
• Ability to set goals, plan, formulate and monitor budgets.
• Ability to define strategic plans and objectives.
• Ability to conduct clear and concise executive briefings.
• Ability to establish and maintain effective working relationships with Senate office and committee staffs, the public, and SAA directors, managers, supervisors, and subordinates.
• Ability to communicate effectively.

Working Conditions

• Work is primarily performed in an office environment, and is essentially sedentary with occasional walking.
• Work is performed according to the Senate Mail Services Guide, rules of the Senate and SAA, and U.S. Postal Services Guide.
• Safely carry items under 25 pounds.
• May require long periods of standing and computer use.
• This position requires in-person or virtual presence during meetings, and briefings with customers and staff.
• Responsibilities will include reading and retaining. information, and the ability to effectively communicate both orally and in writing.
• Work is performed in different locations, both on and off the Capitol complex.

 CONDITIONS OF EMPLOYMENT

To be employed by a Senate employing office in a paid position in the continental United States an individual must:
1. Be a U.S. citizen;
2. Be lawfully admitted for permanent residence and seeking citizenship as outlined in 8 U.S.C. § 1324b(a)(3)(B);
3. Be (i) admitted as a refugee under 8 U.S.C. § 1157 or granted asylum under 8 U.S.C. § 1158 and (ii) have filed a declaration of intention to become a lawful permanent resident and then a citizen when eligible; or
4. Owe allegiance to the U.S. (i.e., qualify as a non-citizen U.S. national under federal law).

Employment is contingent on background / security investigation results.  

BENEFITS AT-A-GLANCE

The SAA provides a highly competitive benefits package for all SAA staff. Our benefits extend beyond health care coverage to help provide employees with student loan reimbursement, professional development, transportation subsidy, TSP/retirement savings, access to our Employee Assistance Program, and more! For more information regarding SAA’s benefits, please visit https://sen.gov/OPPW.

ACCOMMODATIONS

As an Equal Opportunity Employer, the SAA is committed to providing reasonable accommodations to applicants with disabilities. If you are interested in applying for employment with SAA and need special assistance or an accommodation to complete the application process, please submit your request to employment@saa.senate.gov email with “Accommodation” in the subject line.

VOLUNTARY SELF-IDENTIFICATION FOR VETERANS' PREFERENCE

If you are identifying as veterans' preference eligible under the VEOA, please use this link to complete your application for Veterans' Preference AFTER you apply for this position. The link will also be available on the "Thank You" page after you have submitted your job application.

Candidates only need to apply one time for veterans’ preference to be considered for all future veterans’ preference positions within the Senate Sergeant at Arms. 

• All supporting documents must ONLY be provided within the Veterans’ Preference Application and within the stated deadline of the job announcement.
• Late applications for veterans’ preference will not be considered.
• Documentation to obtain veterans’ preference will not be considered if attached to the job application.
• If you need to revise or resubmit your Application for Veterans' Preference/documents, please withdraw your previous Application for Veterans' Preference and resubmit. If you require assistance, please email employment@saa.senate.gov.
• mailto:employment@saa.senate.gov="">To view additional information regarding the VEOA, please click here.

An applicant who declines to self-identify as a disabled veteran and/or to provide information and documentation regarding his/her disabled veteran’s status will not be subjected to an adverse employment action, but the individual may be ruled ineligible for veterans’ preference.