Marketing Support Assistant

Job Description

This is a growth position for McDaniels Marketing & McD Digital. The Marketing Support Assistant position is ideal for someone looking for a very active position that allows a great work-life balance while learning about a variety of industries that we serve. (And work with some really smart and talented people!) The ideal candidate is someone who has solid Microsoft Office skills and some level of experience with database operating systems. General office management and support expertise is a plus.

Core Duties:

Phones

• Answer phones – screen/route calls
• Be efficient with phones and know how to forward calls to the proper person and take messages

Leverage our Agency Management system (Workamajig) to:

• Open projects and set estimates
• Develop and send invoices
• Create purchase and insertion orders
• Track time and budgets for projects
• Create reports as needed

Vendor/Project Management

• Contact print vendors for quotes
• Prepare quote documents
• Send purchase orders and files to vendors
• Track progress and delivery timelines

Mail

• Sort and distribute mail as necessary
• Drop off payments in correct drop boxes when necessary
• Prepare outgoing mail at the end of the day
• Support account executives by managing mailings to new client prospects

Filing & Supply Management

• Paid invoices
• Purchase orders
• Print samples
• New business files
• General office filing and organization
• Monitor supplies throughout the office, helping to keep items stocked; printers working

Shipping

• Package items for shipping
• Prepare UPS/FedEx labels online
• Drop packages off at UPS/FedEx when necessary
• Manage postage meter

Other support

• Print and assemble employee handbooks for new employee orientation
• Support client visits with refreshments
• Help plan & organize agency events

Year-end

• Make new files & binders as needed for various staff
• Purge files in agency buildings

Misc.:

• Run errands in company vehicles
• Acquire props and talent for photo and video shoots

Education Requirements

• High School Diploma plus Associates degree in business or related field

Physical Requirements:

• Lifting (cases of paper, moving boxes of files)
• Traveling up and down stairs within the office
• Looking at a computer screen for long periods of time
• Sitting for long periods of time
• Fast-paced, multi-tasking, solving, or referring problems to various members of the team
• Solid deadlines with urgent issues arising can be stressful, must be able to manage stress.
• Driving locally to run errands, including removing recyclables from the office

Hourly Part Time/Flex Time/Full Time

Benefits if Full Time*:

• Competitive pay plus incentives
• 401K and Profit sharing
• Health insurance
• Group dental insurance
• Discounts on pet insurance
• Paid time off plus paid holidays
• Quarterly & year-end bonuses
• Flexible hours
• Fun, fast-paced environment
• The opportunity to work with some really cool, talented people who know how to get results.
• Learn multiple industries including healthcare, agriculture, finance, tourism, and more.

• See employee handbook for details and eligibility requirements.