What are the responsibilities and job description for the Records Specialist position at McGuireWoods LLP?
Overview:
McGuireWoods LLP, with offices in the United States and Europe, is a full-service firm providing legal and public affairs solutions to corporate, individual and nonprofit clients worldwide for more than 200 years collectively. Along with excellent benefits, McGuireWoods offers most employees a hybrid remote option allowing flexibility and work-life balance. For more information, please visit www.mcguirewoods.com. California residents have special rights with respect to personal information. If you are a California resident applying for a position at McGuireWoods, our statement describes your rights and personal information the firm collects.
Responsibilities:
McGuireWoods LLP has a need for a Records Specialist in our Atlanta office. The ideal candidate will have one to two years of previous records experience, preferably in a law firm.
McGuireWoods LLP, with offices in the United States and Europe, is a full-service firm providing legal and public affairs solutions to corporate, individual and nonprofit clients worldwide for more than 200 years collectively. Along with excellent benefits, McGuireWoods offers most employees a hybrid remote option allowing flexibility and work-life balance. For more information, please visit www.mcguirewoods.com. California residents have special rights with respect to personal information. If you are a California resident applying for a position at McGuireWoods, our statement describes your rights and personal information the firm collects.
Responsibilities:
- Retrieves and charges out records in the records database and delivers charged out files; Picks up and delivers records and re-files going to the records room or off-site storage as necessary; Re-shelves returned active files.
- Orders records/files/boxes from offsite storage vendor.
- Maintains storage records and tracks “re-files” sent back to offsite storage vendor.
- Maintains accurate organization and equal distribution of records in central records room to include physically shifting and moving folders, redwelds and boxes as needed for retrieval and basic records center maintenance.
- Organizes/maintains in numerical order properly identified files and boxed records in the firm’s open client-record storage. Enters applicable location information in records database.
- Processes large client cases for closing to include reviewing records to make sure they are organized properly and entering information into records database.
- Requires one year certificate from college or technical school; or one to two years clerical records management experience and/or training; or equivalent combination of education and experience.
- Law firm experience helpful.
- Ability to work with all levels of employees with strong customer service skills.
- Excellent administrative and organizational skills with attention to detail.
- Excellent verbal and written communication skills.
- Self-starter with the ability to work well without direct supervision.
- Requires frequent lifting/moving up to 50 pounds.
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