Logistics Coordinator

Purpose of the role:

We have an exciting opportunity for a Logistics Coordinator to be a part of our new adventure as we grow our Arrow McLaren partnership with McLaren Racing .

2022 and beyond is a pivotal period for Arrow McLaren, we have an ambitious strategy in order to move to the front of the grid In and continue the great work already delivered in 2021. This has brought with it a portfolio of strategic projects, initiatives and change programmes which are being delivered to give us competitive advantage. In order to bring these plans to fruition and to achieve maximum benefits the team need support.

The Logistics Coordinator will play an important role in supporting all departments including travel, engineering, production and commercial areas to ensure that they remain on track and run smoothly. Daily tasks will involve, but are not limited to, scheduling meetings with relevant stakeholders, creating meeting agendas & meeting minute capturing, producing reporting packs/PowerPoints and supporting the Ops Director or other key stakeholders with any other administrative tasks. The candidate will bring with them exceptional organizational skills and the ability to multitask across numerous projects at one time whilst being able to continue to hit deadlines.

Role Dimensions:

This role will report to the Director of IndyCar Operations and will be integral to ensuring all functions are operating and communicating effectively.

Principal Accountabilities:

• Assist all managers with all administrative tasks across all projects involved in
• Providing detailed updates to the managers or other stakeholders for any tasks being completed
• Planning and organising all Project meetings as required by the manager or colleague involved
• Drafting all meeting agendas and capturing meeting minutes before sharing with project team
• Chase stakeholders, project owners for updates on progress, adherence to milestones, ensuring evidence is provided if required and flagging of any issues to the project manager
• Develop and maintain all project document libraries via SharePoint/Teams etc. including document filing, recording and management.
• Support the Project Manager in creating any required project reports, status updates etc.
• Support effective communication between the project teams to promote good collaboration
• Support Manager and directors in maintaining the long-term roadmaps for all functions, ensuring that these are regularly reviewed and available for viewing

Support the Ops Director in taking their ideas and documenting these into new governance frameworks to be applied across all work that is undertaken the team.

Knowledge, Skills & Experience:

• Degree educated or equivalent experience of working in a Coordination/project coordination position
• Previous experience of supporting senior skakeholders in the successful delivery of projects – desirable
• Ability to accurately and succinctly capture project meeting notes and actions
• Expert in MS Office suite, including SharePoint, Teams, planner – Essential
• Understanding of document management systems, processes and best practices
• Ability to build strong relationships with a variety of stakeholders across all levels of the business
• Confident communicator with the ability to translate complex information succinctly to suit the audience

Personal Attributes:

• Highly organized individual who can work effectively under intense pressure, to critical deadlines
• Ability to multi-task over several on-going projects, and able to define priorities whilst managing time appropriately
• Excellent verbal and written communication skills are essential to work closely with team members and managers, and effectively manage problems as they occur.
• Someone with a positive outlook who also helps the entire team stay positive and motivated.
• Keen problem solver, who enjoys tackling complex challenges and finding solutions

Flexible individual who can react to a changing environment and maintain course