Office Administrator

McMaster Real Estate Group has an opening for an Office Administrator/Project Coordinator position that oversees assigned duties and projects relating to our business of residential renovation and construction, real estate purchases and sales, and rental property management.

Our Office Administrator/Project Coordinator position requires an individual that has the proper operational procedures, quality management, and time management skills in place to effectively assist with the overall management and day to day operations of the business.

Essential Functions:

• Office assistant, various duties as necessary; including but not limited to assisting with items/tasks that must be completed during the purchase, renovation, construction, and sale of properties
• Assist with team management tasks, such as scheduling meetings and coordinating projects
• Assist with permitting process on renovations and new construction
• Coordinate with attorney regarding purchase and sale transactions
• Assist with project management of all renovations and new construction utilizing our project management application, Houzz
• Coordinate ordering of materials and supplies for all renovation and construction projects with operations and project managers, as well as for the office
• Entering invoices on job cost sheets, paying invoices/issuing checks via QuickBooks
• Track and pay conventional and private mortgages
• Pay certain expenses as needed (property utilities and insurance)
• Assisting with management of rentals (applications, leases, tenant payments, maintenance requests, vendor payments) utilizing our property management application, Buildium
• Showing rentals to potential tenants
• Assisting with tenant move ins & move outs (exchanging keys, coordinating walk-throughs)
• Collaborate with the owner, operations manager, project manager, bookkeeper, and CPA

Competencies:

• Basic Office Skills Required (familiar with Word, Excel, Google Workspace applications required, experience with construction/project management and/or property management applications preferred)
• Construction Office Management Experience Required (familiarity with Houzz or other construction management application preferred)
• Familiarity with Real Estate Operations Preferred
• Detail Oriented
• Excellent Organizational Skills
• Ability to Multi-task & Handle Many Projects Simultaneously
• Strong Communication Skills
• Strategic Thinking
• Results Driven
• Some Experience with QuickBooks Preferred
• Financial Management
• Excellent Interpersonal Skills

Position Type/Expected Hours of Work:

This is an entry-level position and offers a flexible schedule to meet daily requirements and overall goals. Approximately 30-35 hours per week will likely be necessary to complete duties and tasks, depending on workflow. Typical hours to complete work are 9am to 5pm during the week, but you will be responsible for managing your schedule to the current workload.

Required in-person office hours will be at a minimum of Monday-Friday 9am-3pm.

Required Education and Experience:

• Relevant office experience required (at least 2 years)
• Experience in a construction management and/or real estate office required (at least 2 years)
• Some QuickBooks experience preferred
• High School Diploma or General Equivalent

Additional Eligibility Qualifications:

• Possess personal qualities of integrity, credibility, dedication, and commitment to company and personal growth.
• Flexible and able to multitask; can work within an ambiguous, fast-moving environment, while also driving toward clarity and solutions; demonstrated resourcefulness in setting priorities.

Application Questions:

• Do you have experience in a fast-paced office environment?
• Do you have construction office experience?
• Do you have real estate office experience?
• Do you have QuickBooks experience?

Other Duties:

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change as the company’s needs change. Reporting responsibility will be to Matt McMaster, company owner, and Jenny Herman, operations manager.

Job Type:

• Part-time

Benefits:

• Paid holidays
• Potential for performance-based bonuses
• Paid time off/vacation after 90 days
• IRA with employer matching up to 3% after one year

Schedule:

• Monday to Friday

Work Location:

• 25 Pond Rd, Asheville, NC 28806

This Job Is Ideal For Someone Who Is:

• Dependable
• Detail oriented
• Highly organized
• Takes ownership of assigned duties
• Shows initiative in achieving company goals
• Achievement and growth oriented

Job Type: Part-time

Pay: From $20.00 per hour

Expected hours: 30 – 35 per week

Benefits:

• Paid time off
• Retirement plan

Schedule:

• Monday to Friday

Education:

• High school or equivalent (Required)

Experience:

• Construction Office: 2 years (Required)

Ability to Commute:

• Asheville, NC 28806 (Required)

Ability to Relocate:

• Asheville, NC 28806: Relocate before starting work (Required)

Work Location: In person

Salary : $20