Office Manager

Our mission is to make communities SHINE! Our team provides excellent service to our clients, all while nurturing communities, acting with integrity, and hustling to get the job done.

We are looking for an Office Manager to help manage work orders, including scheduling, updating, invoicing pre-construction, and site walks. Our Office Manager will also help create and maintain an efficient office, with a focus on organizational effectiveness and excellent communication with customers and employees.

Essential Duties & Responsibilities:

• Coordinate residential construction work orders: dispatching, scheduling, follow-up, change orders, detailed notes, and billing.
• Manage compliance documents, licenses, and certifications for MCS and 3rd party vendors
• Conduct cadenced touch bases with clients to review outstanding items, performance, and areas of improvement
• Ensure all billings for work orders are invoiced and billed as required
• Monitor accounts receivable and accounts payable reports, executing audits and escalating issues as needed
• Responsible for ensuring the office runs smoothly each day, including: phone systems, mail, office supplies, and occasional errands
• Maintain the office condition and arrange repairs as needed
• Coordinate with IT to ensure all necessary office equipment is ready for current and new employees
• Schedule meetings and provide general support to office visitors

Competencies:

• Ability to analyze and interpret various business documents pertaining to construction management
• Strong working knowledge Microsoft applications
• Effective communication skills, both written and oral
• Exceptional organizational skills
• Ability to multi-task and effectively prioritize work
• Must thrive in an energetic, fast-paced environment while working as a team or independently

• Strong interpersonal skills; great team player

Experience Preferred:

• 2-3 years of experience in Business Administration, Supply Chain Management, or Construction Engineering preferred

Physical Requirements and Work Content:
Americans with Disability Specifications: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is occasionally required to stand, move, operate with hands and arms, and lift up to 25 pounds. The employee is regularly required to use hands to operate or feel objects, tools or controls, communicate, distinguish or identify, adjust or focus.

Work Environment:

Work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

Additional Comments:
These declarations are not to be an “all-inclusive” list of the duties and responsibilities nor of the skills and abilities required to do the job. They are intended only to describe the general nature of the job and a reasonable representation of its activities. Additional essential functions and/or tasks may be identified by the company and listed as such in the incumbent’s performance appraisal. Various tasks may be assigned under each task or function. The incumbent performs other job-related duties as assigned and required.

This document does not create an employment contract, implied or otherwise, other than an “at-will” employment relationship.

EOE/Minority/Female/Disabled/Veteran

Job Type: Full-time

Pay: $25.00 - $28.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Professional development assistance
• Retirement plan
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift

Ability to commute/relocate:

• Tempe, AZ: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Microsoft Office: 1 year (Preferred)
• Administrative experience: 1 year (Preferred)

Work Location: One location