Payroll administrator

SUMMARY : The HR Payroll / Benefits Administrator is responsible for performing critical Human Resources functions by making sure benefits are accurately processed and maintained and that all employees are paid timely and accurately by managing payroll preparation;

completing payroll reporting; maintaining payroll records; and monitoring payroll taxes and liabilities.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Additional responsibilities may be assigned.

• Manage and guarantee accurate biweekly disbursement of multi-state payroll, including garnishments, benefits, and taxes consistent with federal, state, and local wage and hour laws.
• Ensure the integrity of payroll system and reporting by maintaining accurate data on the current employee base including wages, benefits, and PTO time, exemptions, insurance deductions, job titles, and departments.
• Provide payroll system reports to management as needed.
• Ensure the processing of new hires, temporary workers, transfers, promotions, and terminations are accurate and timely.
• Manage regular preparation of relevant payroll & benefits reports, integration, and funding the bi-weekly Health Savings Account and 401K employee and employer contributions.
• Assist with payroll and timekeeping training for new employees and managers.
• Answer employee questions and requests for information regarding payroll & benefits.
• Assists employees with benefits enrollment and general benefits questions.
• Administer and maintain all benefit plans including 401K plan, medical, dental and all ancillary plans. This includes managing eligibility, enrollment, and terminations.
• Timely organize and host new hire and companywide benefit open enrollment meetings to eligible employees throughout the year.
• Manage the data entry of all employee benefits (i.e. health insurance, dental insurance, flex spending accounts, etc.) into various systems and reports.
• Act as liaison between employees, the company, and benefit providers, handling vendor communications and approving related invoicing.
• Process employee requests for benefits, such as 401(k), Short Term Disability (STD), and Long-Term Disability (LTD).
• Maintain highest level of confidentiality to protect employee and company information.
• Support HR operations by answering employee queries, processing employment verifications, maintaining employee records, and enforce our policies and procedures.

MISCELLANEOUS DUTIES

Help organize employee appreciation activities

SUPERVISORY RESPONSIBILITIES

N / A

QUALIFICATIONS

To perform this job successfully, and individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and / or ability required.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and / or EXPERIENCE

• Bachler's Degree preferred, but not required with equivalent experience in Human Resources, Benefits / payroll or related field.
• Experience working with ADP (Workforce Now) payroll system a must.
• Ability to interpret and apply federal, state, and local income and social security taxes.
• Ability to build rapport with demonstrated leadership capacity.
• Strong detail orientation
• Ability to provide feedback and collaborate with operations management.
• Proven ability to positively influence individuals at all levels of the organization.
• Self-motivated with the ability to work independently or as a team.
• Demonstrate analytical capacity and strong business / financial acumen.
• Excellent verbal and written communication skills, including active listening skills.
• Strong written and verbal communication skills required.
• Ability to direct and manage multiple tasks and priorities simultaneously.
• Technically savvy and proficient in Microsoft Office programs.

LANGUAGE SKILLS

Ability to read and interpret documents such as safety rules, operating and maintenance instructions and correspondence. Effective communication / comprehension skills - verbal and written.

MATHEMATICAL SKILLS

Ability to physically count, add, subtract, multiply and divide.

REASONING ABILILTY

Ability to define problems establishes facts and draw valid conclusions. Ability to apply commonsense understanding to carry out instructions furnished in written, oral or diagram form.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to stand, sit and talk or hear. The employee frequently is required to use hands to finger, handle, or feel.

The employee is occasionally required to walk and reach with hands and arms.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate. Varying temperature degrees.

Last updated : 2024-10-02