What are the responsibilities and job description for the Accounts Payable Specialist position at MedAire?
Overall, Purpose of The Job
The Accounts Payable Specialist performs reconciliation of complex transactions and specializes in the accounts payable area of accounting. This position requires a thorough understanding of the accounts payable process, including (but not limited to) processing invoices, reconciling vendor statements and monthly AP accrual. The Accounts Payable Coordinator is responsible for maintaining and updating accounts payable records for computer input. Responsible for supporting the accounting department in accurate and timely financial reporting.
Key Responsibilities
- Maintains accounts payable: transactions, files, documentation.
- Processes vendor invoices into Great Plains for multiple entities including three-way match.
- Communicates with vendors on status of payment and invoicing issues.
- Has a good understanding of the business and can autonomously classify invoices, apply payments.
- Prioritize payment of invoices according to cash availability and payment terms, including discounts when offered.
- Issue payments via wire, ACH or check in original invoice currencies
- Maintain and balance current vendor statements.
- Assist in creation of month end accounts payable accruals.
- Liaises closely with accounting and FP&A teams during month-end closing.
- Does invoice classification in accounting system.
- Maintains tracker of credit card usage and reconciles to statement
- Develops a thorough understanding of cost structures and application of knowledge into planning and analysis activities.
- Participates in process improvement efforts.
- Maintain all client and employee information which may be encountered either directly or indirectly while in performance of the job in strict confidence and in accordance with HIPAA and/or any other pertinent confidentially regulations.
- Ensure a thorough understanding of work instructions.
- Analyze AP account postings for proper expense recording and correction as needed.
- Deposit checks received and forward deposit list to appropriate person for cash posting
- Helps to train new joiners in department and other areas of finance department
- Other duties as assigned.
Required Skills and Knowledge
- Proficient excel skills.
- Planning and organizing.
- Proven effective verbal and written communication skills.
- Strong influencing skills and ability to deliver results in a matrix reporting environment.
- Maintain confidentiality.
- Cultural sensitivity and awareness and demonstrated ability to work in a multi-lingual, multi-cultural environment.
Required Competencies
- Team player.
- Attention to detail.
- Multi-tasker thrives in a high-pressure deadline-driven environment.
- Self-starter.
- Attention to detail.
- Change agent.
- Strong interpersonal skills.
Required Qualifications
- High School Diploma
- Some undergraduate work in finance, accounting or related field preferred
Required Language
English- Spanish/Portuguese is a plus
Travel / Rotation Requirements
- None required
International SOS is an equal opportunity employer and does not discriminate against employees or job applicants on the basis of race, color, religion, gender, sexual orientation, gender identity, national origin, age, disability, genetic information, marital status, amnesty or status as a covered veteran in accordance with applicable federal, state and local laws.
Salary : $38,300 - $48,400
