Executive Associate, Anesthesiology

Position Summary

To serve as an administrative extension of a University officer, dean or major department head, planning and organizing departmental programs, coordinating functions with outside agencies or other University departments, instituting or enforcing fiscal or other accountability systems, preparing a variety of publications, speeches and reports, and dealing with administrative detail requiring the formulation of policies and regulations.

Essential Duties and Responsibilities: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Other duties may be assigned.

• Establishes procedures for conducting daily departmental operations in accord with administrator’s policy guidelines and overall needs of the University.
• Communicates with other University representatives, government agencies, student or alumni groups, learned societies, accreditation bodies and other individuals or groups to exchange information, enlist cooperation and implement departmental programs.
• Prepares variety of publications, speeches, memoranda, correspondence, research monographs and proposals designed to effect action or publicize departmental activities.
• Maintains appropriate records, files and accounts, instituting or enforcing accountability and confidentiality procedures according to nature of data.
• Plans, organizes, schedules and coordinates departmental or University-wide activities such as graduation ceremonies, conferences and other faculty, student or alumni functions.
• Acts on behalf of supervisor in absence, such as chairing meetings, representing department at professional gatherings and directing departmental activities during vacations.
• Receives and orients visitors, advises or consuls students, trains new employees, and speaks to campus organizations as representative of supervisor.
• Recommends major departmental policy changes for approval by supervisor.

Qualifications

Education

• A Bachelor’s degree or an equivalent combination of training and experience is necessary.

Experience

• A minimum of 3 years of responsible experience directly applicable to supervisor’s functional areas is necessary.
• Facility in oral and written expression and administrative capacity is necessary.
• Supervisory experience is desirable.
• Depending upon position, specialized experience and/or training in accounting, law or other specialization may be necessary.