Scheduling coordinator

Essential Job Duties and Responsibilities :

Dispatcher is responsible for the scheduling and assignment of rigging crews to MEI Rigging & Crating jobs based on customer requirements and per Department of Transportation (DOT) regulations as required.

Also responsible for ensuring rental and MEI owned equipment and tools are assigned to crew per job requirements & scheduled for maintenance.

• Plan, coordinate and schedule work crews and equipment to each job including travel, load time and non-job-related projects and tasks.
• Manage data entry and / or paperwork related to daily export packing crew responsibilities
• Assign and dispatch of work crews every morning to job sites and yard projects based on customer and MEI requirements ensuring employees are assigned to job / projects in accordance with their skill set.

Completion of all system data entry and paperwork related to equipment maintenance, issues and repairs including the ordering of permits.

• Prepare, organize, and distribute all required paperwork to appropriate groups (crew, accounting, operations management) related to the job, change orders, assignment of crew and equipment, safety, JHA’s (job hazard analysis) and works closely with mechanic to schedule equipment maintenance, repairs, & inspections
• Perform data entry into software applications and / or Microsoft Excel for labor and equipment-
• Monitor, review, edit, and adjust labor hours in electronic timekeeping system (ADP) and payroll, preparing final review and approval by manager.
• Update dispatch job board daily by adding and cancelling pending and confirmed jobs
• Coordinate, track, and schedule drop off and pick up of all equipment and rentals related to jobs, including equipment from other MEI locations.
• Provide direct supervision of driving and rigging crews to insure performance, safety and MEI standards are being met.
• Communicate daily with job foreman and drivers for efficiency of scheduling and dispatch.
• Other responsibilities as assigned by manager.

Minimum Qualifications (Experience, Skills, and Education)

• HS Diploma or GED equivalent
• Minimum two (2) years proven dispatching experience or comparable field preferably within the logistics, rigging, or transportation industry
• Microsoft Excel skills

Professional Skills

• Ability to use Microsoft Office Applications
• Ability to excel and adapt in a fast-paced environment
• Knowledge of DOT regulations
• Knowledge of customs requirements as it relates to export or import shipments is a plus but not required
• Embraces our Values, Vision, Mission, and Company Culture
• Excellent interpersonal, communication and project management skills
• creative thinking and problem-solving skills

Physical Requirements & Working Conditions : Standard office environment including work at a computer terminal. Work involves extended periods of sitting, occasional walking and lifting up to 50 pounds.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Other Requirements : Must be able to work in a highly functioning team environment. Display the highest levels of honesty, integrity, and professionalism.

Take pride in your work and in the company. Communicate openly and strive for peak performance in daily tasks. Know and deliver the quality service MEI’s customers have come to expect.

Company Benefits : MEI Rigging & Crating provides a dynamic and friendly work environment, challenging and rewarding career opportunities, a highly competitive salary and an extensive benefits package that includes Medical / Dental / Vision Coverage, Life & Disability Insurance, Retirement Benefits, Paid Time Off, Holidays, Employee Assistance Program, Referral Program

This job description is intended to summarize the type and level of work performed by the incumbent and is not an exhaustive list of duties, responsibilities, and requirements.

MEI is an Equal Opportunity Employer.

No Agency Solicitations

Last updated : 2024-07-10