What are the responsibilities and job description for the Administrative Assistant - Part Time position at Merakey?
Merakey is looking for a part-time Administrative Assistant to join our team in Warrington, PA.
This position provides a variety of administrative and clerical functions within a school setting to support the efficient administrative operations of the educational programs.
Merakey is a leading developmental, behavioral health, and education non-profit provider offering a breadth of integrated services to individuals and communities across the country. We leverage our size and expertise to develop innovative solutions and new models of care to meet the needs of individuals, their families, public and private healthcare funders, and community partner organizations.
The work of Merakey is anchored in the firm belief that it is every individual's right to achieve growth, dignity, and fulfillment in their lives. Surrounding professional staff with the best in technology and supports, Merakey is a leader in the industry and remains committed to helping people...one individual at a time.
WHAT MERAKEY HAS TO OFFER
- The stability that comes with working for a national leader in the human services industry
- Highly competitive compensation plans
- Career advancement opportunities in a rapidly growing company
- Flexible scheduling
- Generous PTO plans including vacation, sick, and holiday pay for qualifying employees
POSITION OVERVIEW
- Welcomes consumers and visitors by greeting and creating a welcoming environment both in person or on the telephone, answering or referring inquiries.
- Optimizes consumers' satisfaction and external school staff by scheduling appointments in person or by telephone using electronic scheduling.
- May complete vitals screenings and various assessments as needed when visitors attend appointments.
- Keeps appointments on schedule by notifying school staff of consumer's arrival; reviewing the schedule; and sharing of any potential delays
- Escalate complaints as appropriate based on established policy and procedure.
Consumer accounts
- Ensures availability of academic information by and retrieving records.
- Maintains student accounts by obtaining, recording, and updating personal and educational information.
- Obtains revenue by recording and updating financial information; recording and collecting charges; ordering academic and consumable supplies; filing, accounts receivable, and managing external information requests.
Administrative Support
- Performs general office clerk duties and errands including but not limited to simple travel arrangements, basic correspondence, submitting travel reimbursements.
- Provides in-person support to educational staff during the day.
- Coordinates local events as necessary.
- General clerical duties including but not limited to copying, filing, mail duties, distribution of materials.
- Maintains business office inventory and equipment by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies; scheduling equipment service and repairs.
- Completes external calls as needed/requested by education staff and director.
- May provide back up to other administrative job duties
Miscellaneous
- Complies with Merakey Policy and Procedures.
- Ensures compliance with relevant laws, HIPAA regulations, and established company policies, procedures, standards, and compliance program.
- Performs other duties as assigned.
APPLY TODAY
To fill out an on-line application:www.merakey.org/careers
Merakey is proud to be an Equal Opportunity Employer! We deeply value diversity and do not discriminate on the basis of race, religion, color, national origin, ethnic background, sex, gender, gender identity, sexual orientation, age, marital status, veteran status, genetic information, or disability status. Moreover, we are committed to creating teams that reflect the diversity of the communities we serve and encourage applicants from underrepresented backgrounds to apply.
Requirements:- High School Diploma/GED and 1 year of experience preferred.
