Facilities Coordinator

Mercy Ships uses hospital ships to transform lives and serve nations. In regions where resources are scarce, a state-of-the-art hospital ship is the most efficient way to deliver free surgeries. We follow the 2000-year-old model of Jesus, bringing hope and healing by providing life-changing surgeries to children and adults who otherwise would go without. Together we are saving lives.

Summary Description

Responsible:

• Assist the Facilities Operations Manager with secretarial and administrative support by assisting with projects, reporting, and document management for the Facilities Department.
• Fulfillment of larger organizational goals by coordinating activities between multiple projects without directly managing those projects.
• Ensuring team members/contracted vendors understand how to work together and coordinate their efforts on the way to a larger goal without having the team members report to them directly.

Essential Duties And Responsibilities (Include But Not Limited To)

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.

• Provide day-to-day Facilities administrative support for Maintenance, Fresh & Wastewater System, Safety & Security Team.
• Assist with Key Inventory and Access control program – arranging keys and key cards for staff.
• Record keeping for Vehicle fleet, drivers, insurance provider.
• Responsible for tracking Office furniture inventory.
• Schedule contracted venders (pest control, floor cleaning, locksmith, etc.) may include meeting as needed.
• Organize meetings by assisting with invitations, agendas and note taking.
• Assist in answering letters, e-mails, and telephone calls.
• Organize calendar, task list and filing system.
• Perform monthly building walkthroughs documenting areas for repairs or cosmetic issues.
• Responsible for the organization of Facilities departments in Navigator. Managing documentation and organizational consistency within department site.
• Assist with housing bookings in StarRez, leases, and walkthroughs with residents.
• Experienced with Word, Excel, Teams, and Outlook.
• Take vehicle reservations and cancellations while keeping detailed spreadsheet and calendar in real time.
• Assist Facilities Ops Manager in preparing annual department budget and monitor actual expenditures against budget and explain variances.
• Assist with requesting general maintenance and repair tasks necessary to keep equipment and facility functioning optimally.
• Receive, manage, and processes vendor invoices creating Purchase Orders for Facilities.
• Assist in purchasing items needed for campus (furniture, appliances, etc.)
• Assists in facilities aspects of campus community events.
• Monitor progress of programs and goals in department and communicate to team deliverables timeline completions.
• Other duties as assigned.

Qualifications (Knowledge, Skills, Abilities, And Requirements)

The requirements listed below are representative of the knowledge, skill, and/or ability required.

• Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.
• Knowledge of administrative and clerical procedures, including basic computer skills, such as sending and receiving emails, word processing, spreadsheets, managing files and records, and other office procedures and terminology.
• Knowledge of economic and accounting principles and practices, including the analysis and reporting of financial data.
• An ability to adjust quickly in response to re-organization, strategy or priority changes and shifting customer needs.
• Ability to evaluate projects and programs to assess strengths and identify areas for improvement.
• Be process oriented, have an attention to detail and a strong analytical problem-solving ability.
• Cross project coordination and managing project interdependencies.
• Conflict resolution and problem-solving.
• Program documentation.
• Organization and multitasking.
• Follow the model of Jesus by Loving God; Loving and Serving Others; Being a Person of Integrity and a Person of Excellence in all you say and do.
• Adhere to Mercy Ships Code of Conduct. Support organization’s mission and vision.
• Must undertake new employee & job specific safety training provided by Mercy Ships.
• Supportive of Mercy Ships mission and vision and committed to its core values.
• Understand and apply servant leadership, work collaboratively with integrity, and demonstrate accountability.

Education And Experience

The requirements listed below are representative of the education and / or experience required.

• 1-2 years of experience in a customer-focused administrative role.

Previous work-related, service industry skill, maintenance administration skill, knowledge and experience preferred.
Excellent organizational skills and expert level of Microsoft Office and Teams preferred.
High School Diploma required.
Successful completion of Mercy Ships Entry Training will be required within the first year.

Apply Here: https://careers.mercyships.org/Applicant/CurrentOpportunities.aspx?PosId=1006

Job Type: Full-time

Pay: $22.00 - $24.00 per hour

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday

Work setting:

• In-person

Work Location: In person

Salary : $22 - $24