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Executive Assistant

Mesabi Metallics
Nashwauk, MN Full Time
POSTED ON 1/5/2022 CLOSED ON 2/4/2022

What are the responsibilities and job description for the Executive Assistant position at Mesabi Metallics?

 

Position Summary: Performs administrative and office support activities for the Project Director.  

 

 

Key Responsibilities:

 

  • Maintain Project Director’s appointment schedule by planning and scheduling meetings, conferences, and teleconferences;
  • Collect and prepare documents for Project Director meetings;
  • Organize and maintain office files;
  • Screen and direct phone calls;
  • Book meeting rooms and arrange for IT equipment as appropriate;
  • Make arrangements for lunch during meetings;
  • Prepare official letters, requests, presentations, and reports;
  • Create presentations and reports;
  • Make travel and accommodation arrangements;
  • Manage documents such as meeting minutes and contracts;
  • Ability to research, analyze and present material clearly and concisely;
  • Ability to detect errors and correct them accordingly;
  • Process incoming and outgoing correspondence;
  • Other duties as assigned.

 

 

Other Skills (Also include computer skills):

 

  • Demonstrated ability to handle high volume of work with attention to detail;
  • Ability to communicate effectively with all levels of Company staff;
  • Time management skills and an ability to manage multiple jobs simultaneously;
  • Ability to function with little direction to meet project goals;
  • Excellent Microsoft Office knowledge;
  • Experience with database software is a plus.

 

 

Qualifications:

 

  • Associate’s degree or equivalent required;
  • Discretion and confidentiality a must.

 

 

Experience:

 

  • 5-10 years’ experience as an Executive Assistant, Personal Assistant or similar role.

 

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