What are the responsibilities and job description for the Secretary (***Bilingual English/Spanish***) position at Metropolitan Nashville Public Schools?
Job Title:
Secretary
Revision Date:
July 31, 2018
Job Code:
81026
FLSA:
Non exempt
Salary Plan:
Support
Revised By:
Cheryl Winters
Pay Grade:
SCH007
Comp Reviewed By:
Cheryl Winters
Funding Source:
Work Location:
Local
(1) Primarily works at Bransford Office Campus
Duration; # of months
12 months
WSC 001
Job Summary (2-3 sentences describing job purpose): Provide high-level administrative support by handling information requests, performing clerical, administrative and communication support. Facilitate efficient department operations by assisting leadership and team members with planning and implementing efforts and functions within the District. Apply advanced administrative skills to assist in the management of time and in the handling of administrative detail to be more effective and efficient in action. Possesses a mastery of office administrative skills, demonstrates the ability to assume responsibility and judgment and makes decisions within the scope of assigned authority.
Reports to: various leadership level positions
Department Name: varies
Primary Job Duties/Responsibilities : List, in the order of importance or time spent, the essential duties/tasks performed by the position. This is not an exhaustive list and employees may be assigned additional duties by management as required.
Job Duty/Resp. 1:
Provide high-level administrative support by handling information requests, researching and resolving issues, preparing statistical reports, and performing multiple clerical functions.
Job Duty/Resp. 2:
Composes correspondence concerning routine matters, keeping supervisor informed of such; organizes and updates filing; maintains and organizes office supply inventory; records and maintains agenda for department's meetings.
Job Duty/Resp. 3:
Screens and directs calls and visitors; answers questions as appropriate in order to relieve supervisor of details; may listen, advise and communicate with school personal and parents on a regular basis regarding school health policy and guidelines.
Job Duty/Resp. 4:
May secure venues and posts PD events on network; may lead the set up and take down of rooms in the locations for district-wide meetings and PD; may maintain accurate attendance, certificate completion and evaluation tracking of PD. May send completion certificates to school.
Job Duty/Resp. 5:
Maintains scheduling and event calendars. Schedules and confirms appointments for clients, customers, or supervisor. Makes necessary arrangements for conferences.
Job Duty/Resp. 6:
Manages purchasing, bidding and requisitioning functions routinely gathering and ordering materials necessary.
Job Duty/Resp. 7:
Completes various detailed reports for Local, State and Federal Government offices and provides departmental data to various stakeholders.
Job Duty/Resp. 8:
Follows up on work in process to ensure timely reply or action; Performs various office tasks; assists co-workers as required to ensure efficient office management.
Instructions: Fill in all blanks and dropdowns. Kronos access questions must be completed for payroll.
Education and Experience Requirements
Education (training/degree): Required minimum: HS diploma Preferred: B.A. or B.S.
Experience Requirements: Experience working with and for multiple projects/people; ability to prioritize; excellent written and speaking communications skills.
Licenses, Certifications or Registrations Required: None
Skills Required: High level of accuracy in written documents, fluency across online platforms and applications, including MS Office, Adobe, Microsoft Excel.
General Skills, Responsibilities, Requirements, and Impacts
Data Responsibility:
Level 2: Collects, classifies, and formats data or information.
People Responsibility:
Level 3: Attends to the needs or requests of people and exchanges information with them.
Assets Responsibility:
Level 4: Requires responsibility and opportunity for achieving moderate economies and/or preventing moderate losses through the management or handling of supplies of high value or moderate amounts of money
Mathematical Requirements:
Level 2: Uses addition, subtraction, multiplication, and division; may compute ratios, rates, and percentages.
Communications Requirements:
Level 3: Negotiates or exchanges ideas, information, and opinions with others to formulate policies and programs, or arrive jointly at decisions, conclusions, or solutions.
Complexity of Work:
Level 4: Makes decisions with moderately serious impact - affects work unit and may affect other units or citizens.
Impact of Decisions:
Level 3: Makes decisions with moderate impact - affects those in work unit.
Equipment Usage (if applicable):
Level 1: Handles machines, tools, equipment, or work aids involving little or no latitude for judgment regarding attainment of standard or in selecting appropriate items.
Safety of Others:
Level 2: Requires some responsibility for safety and health of others and/or for occasional enforcement of the standards of public safety or health.
ADA Requirements/Compliance
Physical Demands :
Level 2: Requires sedentary work involving standing or walking for brief periods, exerting up to 10 pounds of force on a regular basis; and some dexterity in operating machines, tools, or office equipment.
Additional requirements : Click here to enter text.
Unavoidable Hazards:
Level 1: The position is exposed to no unusual environmental hazards
Sensory Requirements:
Level 2: The position requires normal visual acuity and field of vision, hearing, speaking, color perception, sense of smell, depth perception, and texture perception.
Metropolitan Nashville Public Schools is an Equal Opportunity Employer. ADA requires MNPS to provide adequate accommodations to qualified persons with disabilities. Prospective and current employees are encouraged to discuss ADA accommodations with management.
Qualifications:
See Job Description
Secretary
Revision Date:
July 31, 2018
Job Code:
81026
FLSA:
Non exempt
Salary Plan:
Support
Revised By:
Cheryl Winters
Pay Grade:
SCH007
Comp Reviewed By:
Cheryl Winters
Funding Source:
Work Location:
Local
(1) Primarily works at Bransford Office Campus
Duration; # of months
12 months
WSC 001
Job Summary (2-3 sentences describing job purpose): Provide high-level administrative support by handling information requests, performing clerical, administrative and communication support. Facilitate efficient department operations by assisting leadership and team members with planning and implementing efforts and functions within the District. Apply advanced administrative skills to assist in the management of time and in the handling of administrative detail to be more effective and efficient in action. Possesses a mastery of office administrative skills, demonstrates the ability to assume responsibility and judgment and makes decisions within the scope of assigned authority.
Reports to: various leadership level positions
Department Name: varies
Primary Job Duties/Responsibilities : List, in the order of importance or time spent, the essential duties/tasks performed by the position. This is not an exhaustive list and employees may be assigned additional duties by management as required.
Job Duty/Resp. 1:
Provide high-level administrative support by handling information requests, researching and resolving issues, preparing statistical reports, and performing multiple clerical functions.
Job Duty/Resp. 2:
Composes correspondence concerning routine matters, keeping supervisor informed of such; organizes and updates filing; maintains and organizes office supply inventory; records and maintains agenda for department's meetings.
Job Duty/Resp. 3:
Screens and directs calls and visitors; answers questions as appropriate in order to relieve supervisor of details; may listen, advise and communicate with school personal and parents on a regular basis regarding school health policy and guidelines.
Job Duty/Resp. 4:
May secure venues and posts PD events on network; may lead the set up and take down of rooms in the locations for district-wide meetings and PD; may maintain accurate attendance, certificate completion and evaluation tracking of PD. May send completion certificates to school.
Job Duty/Resp. 5:
Maintains scheduling and event calendars. Schedules and confirms appointments for clients, customers, or supervisor. Makes necessary arrangements for conferences.
Job Duty/Resp. 6:
Manages purchasing, bidding and requisitioning functions routinely gathering and ordering materials necessary.
Job Duty/Resp. 7:
Completes various detailed reports for Local, State and Federal Government offices and provides departmental data to various stakeholders.
Job Duty/Resp. 8:
Follows up on work in process to ensure timely reply or action; Performs various office tasks; assists co-workers as required to ensure efficient office management.
Instructions: Fill in all blanks and dropdowns. Kronos access questions must be completed for payroll.
Education and Experience Requirements
Education (training/degree): Required minimum: HS diploma Preferred: B.A. or B.S.
Experience Requirements: Experience working with and for multiple projects/people; ability to prioritize; excellent written and speaking communications skills.
Licenses, Certifications or Registrations Required: None
Skills Required: High level of accuracy in written documents, fluency across online platforms and applications, including MS Office, Adobe, Microsoft Excel.
General Skills, Responsibilities, Requirements, and Impacts
Data Responsibility:
Level 2: Collects, classifies, and formats data or information.
People Responsibility:
Level 3: Attends to the needs or requests of people and exchanges information with them.
Assets Responsibility:
Level 4: Requires responsibility and opportunity for achieving moderate economies and/or preventing moderate losses through the management or handling of supplies of high value or moderate amounts of money
Mathematical Requirements:
Level 2: Uses addition, subtraction, multiplication, and division; may compute ratios, rates, and percentages.
Communications Requirements:
Level 3: Negotiates or exchanges ideas, information, and opinions with others to formulate policies and programs, or arrive jointly at decisions, conclusions, or solutions.
Complexity of Work:
Level 4: Makes decisions with moderately serious impact - affects work unit and may affect other units or citizens.
Impact of Decisions:
Level 3: Makes decisions with moderate impact - affects those in work unit.
Equipment Usage (if applicable):
Level 1: Handles machines, tools, equipment, or work aids involving little or no latitude for judgment regarding attainment of standard or in selecting appropriate items.
Safety of Others:
Level 2: Requires some responsibility for safety and health of others and/or for occasional enforcement of the standards of public safety or health.
ADA Requirements/Compliance
Physical Demands :
Level 2: Requires sedentary work involving standing or walking for brief periods, exerting up to 10 pounds of force on a regular basis; and some dexterity in operating machines, tools, or office equipment.
Additional requirements : Click here to enter text.
Unavoidable Hazards:
Level 1: The position is exposed to no unusual environmental hazards
Sensory Requirements:
Level 2: The position requires normal visual acuity and field of vision, hearing, speaking, color perception, sense of smell, depth perception, and texture perception.
Metropolitan Nashville Public Schools is an Equal Opportunity Employer. ADA requires MNPS to provide adequate accommodations to qualified persons with disabilities. Prospective and current employees are encouraged to discuss ADA accommodations with management.
Qualifications:
See Job Description
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