Office Assistant

Job Summary: We are seeking a Part-time Office Assistant to collaborate with our Office Manager in various functions some tasks include onboarding, offboarding, employee file management, new recruit screening, and HR policy advisement and updates. Additionally, this role will support miscellaneous administrative tasks such as scanning, filing, making copies, and tracking data. The ideal candidate will possess exceptional communication and organizational skills, alongside the ability to thrive independently in a dynamic work environment and be a part of a growing company and motivated team!

• Onboarding and Offboarding: Oversee the onboarding process for new hires, encompassing completion of necessary paperwork, conducting orientations, and facilitating training sessions. Ensure adherence to company policies and regulatory requirements during offboarding processes. (As needed)
• Employee File Management: Maintain accurate and current employee records, covering personal details, benefits, and performance evaluations. Uphold compliance with relevant laws and regulations. (Ongoing)
• New Recruit Screening: Evaluate resumes, conduct initial interviews, and perform reference and background checks. Collaborate with hiring managers to select top candidates for vacant positions. (As needed)
• HR Policy Advisement and Updates: Research and propose revisions to HR policies and procedures to ensure alignment with legal mandates and industry best practices. Communicate policy changes to staff and ensure consistent implementation across the organization. (As needed)
• Employee System Management: Manage and maintain employee data in the HR system and other systems. (As needed)
• DOT/Drug Test Scheduling: Schedule and coordinate DOT physicals and drug tests for employees as required. (As needed)
• Benefit Enrollment: Assist employees with benefit enrollment and address related questions or concerns. (As needed)
• Vacation Time: Track and manage employee vacation time and requests. (Weekly)
• Subcontractor Onboarding/Tracking: Oversee the onboarding process for subcontractors and track their compliance with company policies. (As needed)
• COI Requests/Tracking: Request and track Certificates of Insurance (COI) from subcontractors and vendors. (Monthly)
• Research New Laws/Regulations: Stay informed about changes in HR laws and regulations and ensure company compliance. (As needed)

• Administrative Support: Execute tasks such as scanning, filing, copy-making, and miscellaneous data tracking. (Ongoing)
• CC Receipts: Collect and organize credit card receipts for expense tracking and reconciliation. (Monthly)
• Vehicle record keeping: assist warehouse employees with maintaining vehicle files and records (Ongoing)
• Miscellaneous tasks as assigned (Ongoing)

Qualifications

• Previous HR experience, with emphasis on onboarding, offboarding, employee file management, recruit screening and policy development.
• Exceptional communication and interpersonal abilities.
• Strong organizational acumen and meticulous attention to detail.
• Capacity to thrive independently in a fast-paced setting.
• Familiarity with HR laws and regulations.
• Proficiency in Microsoft programs and Adobe software.

This position offers part-time employment with a flexible schedule comprising approximately 30 hours per week with the potential for more hours. Compensation will be commensurate with experience. There is potential for this role to evolve into a full-time position. Office is located in Little Canada, MN.