Executive Admin

Location: Bensenville, IL 

Schedule: Monday - Friday 8:30 AM - 5:30 PM and Saturdays as needed

Status: Full-time (Non-Exempt)

Compensation: From $20.00 p/hour

$300 Sign-on Bonus After Completion of the 90-day Probationary Period 

We are looking for an Executive Administrative Assistant with real estate experience to perform a variety of administrative tasks and support our company’s Director of Supply Chain & E-Commerce.

To be successful in this role, you should be well-organized, have great time management skills and be able to act without guidance. Ultimately, you will contribute to the efficiency of our business by providing personalized and timely support to all executive members. They must think independently to make decisions under pressure, and they need to have good communication skills to share information with their supervisor efficiently and effectively.

Essential Functions

• Plan and orchestrate work to ensure that senior executives’ priorities are met, organizational goals are achieved, and best practices are upheld
• Must have real estate admin experience
• Needs to have a working knowledge of buying & selling properties, leases, property management.
• Be able to obtain information & public records about properties for sale.
• Act as the point of contact among executives, employees, clients and other external partners
• Draft, review and send communications on behalf of company executive(s)
• Researching and conducting data to prepare documents for review for executives.
• Manage information flow in a timely and accurate manner
• Manage executives’ calendars and set up meetings
• Make travel and accommodation arrangements
• Greeting visitors and deciding if they should be able to meet with executives.
• Rack daily expenses and prepare weekly, monthly or quarterly reports
• Take minutes during meetings
• Screen and direct phone calls and distribute correspondence
• Organize and maintain the executive filing system
• Handling basic bookkeeping tasks
• Using various software, including word processing, spreadsheets, databases, and presentation software

Competencies

• Attention to details and problem-solving skills
• Time management
• Flexibility
• Personal effectiveness/credibility
• Ability to organize a daily workload by priorities
• Must be able to meet deadlines in a fast-paced, quickly changing environment
• A proactive approach to problem-solving with strong decision-making skills
• Professional level verbal and written communications skills
• Flexible team player, willing to adapt to changes and faces of challenges head on
• Maintain professionalism and strict confidentiality with all business related materials/information

Supervisory Responsibility

This position has no supervisory responsibilities.

Work Environment

This job operates in a warehouse environment where the noise level can be loud.  The employee is frequently exposed to fumes or airborne particles, moving mechanical parts and vibration. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

Required Education and Experience

A minimum of HS Diploma or GED and three years of executive administrative assistant experience. Proficiency with MS Office Suite including Excel, PowerPoint. Must have Real Estate knowledge. 

Preferred Education and Experience

Associate’s degree and two years of related experience. Knowledge of standard office equipment and of office management systems and procedures. Previous experience in Real Estate including but not limited to leases, property management, buying and selling properties.

Work Authorization

Must have legal authorization to work in the United States.

What We Offer

• Annual Performance Review-Up to 3% at 90-day Review. Up to 8% at a yearly review
• Annual Perfect Attendance gift card Ceremony
• Casual Work Environment 
• Employee Assistance Program 
• Employee Birthday Celebration with Gift Card Distribution 
• Employee of the Month Celebration 
• Generous Paid Time off Program 
• Insurance Coverage which includes: Medical, Dental, Vision and Life Insurance
• Monthly Company Activities and Celebrations
• Monthly Manager Lunches 
• Paid Holidays 
• Potential for Advancement
• Spotlight Employee Recognition 
• 401(k) with Employer Match

Midwest Goods Inc. was founded in 2014 and is a wholesale distributor of vape and electronic cigarette products. We rely on meeting our ethical principles and maintaining our business integrity, as well as our approach to our business which we call Service Spirit, Team Spirit, and Spirit of Progress. In the spirit of service, we expect all of our employees to demonstrate professionalism, enthusiasm, integrity, and a welcoming attitude to our customers, vendors, and each other. Every day our employees combine their individual skills and contributions to achieve collective success.  

Our team spirit is based on a sense of shared purpose, communication, and mutual respect. Our business is to serve others and to continuously improve the services and products we provide. In the spirit of progress, we support and encourage all of our employees to shape their own future and to grow with the Company. We also encourage each employee to take the initiative and look for new, different, and innovative ways to better serve our customers and vendors.  

Midwest Distribution is proud to be an equal opportunity employer, seeking to create a welcoming and diverse environment. All qualified applicants will receive consideration for employment without regards to race; color; religion; genetic information; national origin; sex; pregnancy, childbirth, or related medical conditions; age; disability; citizenship status; uniform service member status; or any other protected class under Federal, State, or local law.  

Midwest Distribution is committed to creating a workplace that inspires and enables our employees to be the best they can be so that we can grow as a company, team, and family. We believe diversity, equality, and inclusion is vital to driving our culture, sparking innovation, and achieving long-term success.  

For all of life's occasions and everyday moments, visit Midwest Events