Buyer

FUNCTIONS OF POSITION:

• 
  Researches and selects products according to quality, price, and serviceability standards. Contacts vendors and hospital personnel to ensure actions are completed.
• Ensures that hospital standard procedures are followed in connection with purchasers of materials and services.
• Monitors prices of materials and supplies, interviews vendors, recommends sources, timing and quantity of purchases.
• Assures account numbers, sub account numbers on all PO’s are correct, prior to placing them.
• Recommends sources of materials and supplies, utilizing GPO contracts when at all possible.
• Establishes feasible and acceptable delivery dates for supplies and equipment.
• Review and updates as needed catalogs, inventory records, and product/vendor files.
• Utilizes EDI, e-faxing, emailing and phoning in purchase orders, both stock and non-stock.
• Identifies new vendors for EDI on an ongoing basis, assures these EDI vendors are set up promptly
• Requests return authorizations from vendors, and monitors merchandise through its return until credit is received.
• Distributes correspondence and other material to purchasing staff and other departments.
• Maintains purchase order and related purchasing records
• Assures Acknowledgements are receive within 24 hours of placement of the PO
• Assures catalog numbers, quantities, pricing is correct on Purchase Orders
• Researches pricing discrepancies upon receipt of acknowledgement, works with vendors to assure we are only billed our contracted pricing
• Assist with department staff development through ongoing in-service, on-the-job training, and evaluation.
• Maintains adequate operating supply levels in the hospital.
• Provides administrative support to the Director of Purchasing, in the form of reports, supply utilization analysis, and forms management.
• Performs other related duties as assigned or requested.
• Maintains a neat, clean and safe work environment
• Handles all recalls, product alerts for all Hospital Departments, maintaining accurate and timely records on them.

QUALIFICATIONS:

EDUCATION: High school graduate required, with two additional years of college preferred. Will accept minimum of two years hospital experience in a buyer’s position in lieu of college requirement.

EXPERIENCE: Experience with medical/surgical supplies/equipment is preferred. Prior experience with contracting, inventory control is preferred.

Computer skills: Proficient in excel, word, outlook. Typing skills at minimum of 40 words per minute

MACHINE OPERATION: Copy machine, department computer, and fax machine.

STANDING: Moderate amount of standing.

SITTING: Considerable amount of sitting at desk.

WALKING: Moderate amount of walking involved.

LIFTING: must be able to lift at least 25 pounds

VISUAL: Able to read and process paper work generated daily.

HEARING: Able to receive, understand, and direct phone calls.

SPEAKING: Must communicate well with others